Executive Assistant & Admissions Coordinator

Founded in 2019 by two longtime educators, Brooklyn Independent was created to reimagine the middle school experience for students, families and staff. We’re built to disrupt the NYC education system by offering a much-needed alternative for families searching for an elevated, personalized, diverse education experience for their children. We know kids and families deserve more than what is often offered in the public school system but understand that private school can be unapproachable. At BKI we fill that gap – not with the rigor or traditional structure that has become the norm – but with care. We take an approach to learning that engages each individual student’s curiosity, creativity, and humanity because we care to do things differently.

The Opportunity

It is a very exciting time at BKI! Our leadership team is growing and we are looking for an Executive Assistant & Admissions Coordinator. The Executive Assistant & Admissions Coordinator will have a “behind the scenes” look at the interworking of supporting a start-up school while working closely with BKI’s Co-Founders/Co-Heads to support administrative tasks, office management, enrollment, recruitment, admissions, and development. Responsibilities include, but are not limited to, the following:

Recruitment & Admissions Support <BUSY SEASON: AUGUST - JANUARY>

• Maintain and keep accurate record of application documents
• Communicate progress of application documents
• Answer general application questions regarding the process
• Maintain and document marketing budget
• Update elementary school PTA contact spreadsheet
• Populate and manage calendaring of interviews
• Determine tuition estimates for prospective families
• Conduct interviews for prospective students and families

Event Support <BUSY SEASON: AUGUST - JANUARY>

• Info Sessions, Accepted Student Day, and Immersion Day
  • Manage all communication leading up to the above events
  • Maintain accurate records of attendance for the above events and communicate with attendees and no-shows
  • Organization, set up, and break down of the above events: seating, technology, and materials
  • Lead weekly Info Session tours between September and December
• Cultivation of Accepted Students
  • Support Mail Merge of Accepted Videos
  • Support individual postcard mailing (2x)

Development Support <BUSY SEASON: SEPT - DEC, MARCH-APRIL>

• Maintain Co-Head development email and written communication
• Maintain all donation tracking and acknowledgment
• Begin, renew, and/or complete applications for development platforms and grants
• Fall Event
  • Tracking of donations, acknowledgment letters and emails
• Spring Gala
  • Ticketing, marketing, vision planning for set up and break down

Other Support

• Basic executive support including: photocopying, filing, updating email lists and contact information, running errands for meetings and gifts, as needed
• Website and newsletter maintenance
• Create various spreadsheets
• Space maintenance
• Design monthly Mailchimp communication for prospective families
• Create Social Media content and calendar
• Support Co-Head and leaders

Who You Are

Our ideal candidates have an unwavering commitment to equity work in the education space. Beyond that, you are:

Reliable and Dependable: You pride yourself on being the “go-to” person for others around you. You are a planner, like to get ahead, and are deeply present for those around you.

Committed to Students and Families: You find joy and fulfillment working around kids and with families. You pride yourself in knowing individual details about families and believe that trusting relationships are a crucial component of community development.

Flexible and Adaptable: When the need to be flexible or adapt arises, it does not interfere with your ability to be successful and stay positive.

Relentlessly Positive and Optimistic: You have a strong sense of humor and perspective that allows you to approach inevitable conflicts and difficulties with optimism. When faced with a problem, you can make space for the feelings that arise without succumbing to placing blame and always look to find solutions.

Skilled at Communication: You communicate quickly and proactively. You know the importance of listening and asking questions. You deeply value high levels of hospitality and go above and beyond to make sure each person you interact with feels your warmth and care.

Qualifications

• Bachelor's Degree or equivalent experience
• Experience in an assistant role, preferably at a non-profit or an educational institution
• Communicate fluently in written and spoken English
• Strong organization and people skills
• Ability to work in a fast-paced environment
• Familiarity with Google Suite: Drive, Sheets, PowerPoint, and Docs
• Preferred, but not required: Canva and/or Photoshop

Interview Process

We want our candidates to KNOW us when they join the team. That is why our interview process is more extensive but it means we can both say “YES!” with confidence. As such, our interview includes an in-person interview and a performance task, for which you will submit a written project plan for a provided scenario. Interviews will begin mid-July.

Hours and Compensation

This role is a full-time position. The starting compensation for this role is between $55,000 to $65,000. The starting pay will depend on various factors that may include but are not limited to professional experience, education, training and certifications.

Equity Statement

Brooklyn Independent is an equal opportunity employer and is committed to building a culturally diverse faculty and staff. BKI does not discriminate against any employee or applicant for employment on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, veteran, or military status. We are committed to the inclusion of all qualified individuals in the hiring process.

How to Apply

Please complete a short questionnaire and submit a resume on our website - https://www.bkindependent.org/careers