Finance & Development Coordinator

Finance & Development Coordinator

Full-Time (35 hours/week) · Greenpoint, Brooklyn · $40,000–$50,000

Applications reviewed on a rolling basis · Priority deadline: September 24, 2026

About North Brooklyn Angels

North Brooklyn Angels is a volunteer-driven nonprofit serving Greenpoint, Williamsburg, and Bushwick. Through our mobile meal program, Little Angels gear redistribution initiative, and community outreach, we mobilize neighbors to help neighbors in North Brooklyn. We operate on a ~$600K annual budget with a small staff and a vibrant volunteer community of 800+.

About the Role

The Finance & Development Coordinator keeps North Brooklyn Angels financially grounded and donor-connected. This is a bookkeeping role at heart, and the same discipline that keeps a ledger clean is what keeps a donor database useful. Working closely with the Executive Director and reviewed by our board Treasurer and CPA, this person owns our day-to-day bookkeeping in Fund EZ and administers our donor data in Bloomerang, keeping both accurate, current, and in agreement with each other.

It’s a role built for someone who finds deep satisfaction in clean records, consistent systems, and work that quietly makes everything else possible.

What You’ll Do

Bookkeeping & Close

• Keep our books current and accurate in Fund EZ — recording all income and expenses, processing vendor payments, and maintaining our check log
• Manage accounts receivable — issuing sponsorship and program invoices, tracking aging, and following up on outstanding balances
• Complete monthly reconciliations of bank, credit card, and balance sheet accounts
• Coordinate bi-weekly payroll in iSolved with the Executive Director and record payroll to the general ledger
• Monitor cash flow, track reserves, and maintain budget-to-actual reporting at the organizational and program level
• Code and enter a steady volume of transactions accurately and on schedule

Grants & Restricted Funds

• Track restricted and grant-funded revenue and expenditures separately from operating activity, including our federal HUD Community Project Funding award
• Maintain expenditure documentation and cost allocations that support federal drawdown requests and audit review
• Monitor spend-down against award balances and flag pacing concerns to the Executive Director
• Prepare financial detail for grant reports and help keep our grant reporting calendar ahead of its deadlines
• Maintain records supporting foundation and corporate restricted gift reporting

Compliance & Filings

• Maintain our financial compliance calendar and keep every filing ahead of its deadline
• Prepare annual 1099s, collect vendor W-9s, and support CHAR500 and Form 990 preparation with our CPA
• Assemble documentation for our annual independent financial review

Donor Data & CRM

• Administer Bloomerang, our donor CRM, and Bloomerang Fundraising, our online giving platform
• Record and reconcile gifts across every channel — online, check, donor-advised funds, Benevity, YourCause, PayPal, Venmo, and Zelle
• Maintain constituent data integrity through duplicate merges, record updates, and consistent fund and campaign coding
• Oversee automated acknowledgment letters and tax receipts, confirming they issue correctly and completely
• Build segmented lists for appeals, our newsletter, and events, and pull giving histories that support the Executive Director’s donor work
• Generate giving reports and flag lapsed donors, first-time gifts, and major gift trends

Reporting

• Produce a monthly financial package for the Executive Director and Treasurer, and financial and giving reports for quarterly board meetings
• Track fundraising revenue against budget and campaign goals
• Provide financial data in support of grant applications and reports

How the Work Flows

This role is built around protected recurring work — transaction coding, reconciliation, grant tracking, and CRM administration that stay on schedule regardless of what else is happening. Two moments each year bring a real surge, and this role provides financial support through both: our Neighbors Helping Neighbors Luncheon in June, our largest fundraising event of the year, and our Thanksgiving campaign in November. Year-end close in January and annual review preparation in the spring add two further concentrated periods. All four are scheduled well in advance and hours flex to meet them. What doesn’t happen is the recurring work getting set aside — that’s the whole design.

Who This Role Suits

This is a scoped, well-defined position rather than a stepping stone. There are no direct reports and no fundraising targets. The recurring bookkeeping, grant tracking, and database work is the heart of the job, and it is protected — it stays on schedule regardless of what else is happening.

Around that core there is real variety. Some weeks include a defined project agreed in advance with the Executive Director — documenting a workflow, cleaning up a data set, building a report template. Twice a year you will help carry the Luncheon and the Thanksgiving campaign through their financial closeout.

It will suit someone who wants substantive work at a deliberate pace and cares more about doing a few things exceptionally well than about title or trajectory. If you are returning to work after time away, moving from a larger or faster environment to something more grounded, or looking for work that connects directly to your own neighborhood, this may be a good fit.

What We’re Looking For

• Two or more years of bookkeeping, accounting, or financial administration experience; nonprofit or fund accounting experience strongly preferred
• Familiarity with accounting software such as Fund EZ, QuickBooks, or Sage
• Experience with a donor CRM or comparable database; Bloomerang experience a plus, willingness to learn required
• Strong spreadsheet skills
• Detail-oriented and organized — you take pride in accuracy and consistency
• Self-directed and reliable; able to keep recurring responsibilities on schedule with minimal oversight
• Sound judgment with confidential financial and donor information
• Warm and professional in written communication
• Connected to North Brooklyn and genuinely motivated by community-centered work
• Associate or Bachelor’s degree in accounting, finance, or business administration, or equivalent practical experience

Compensation & Schedule

• $40,000 – $50,000 annually, commensurate with experience
• 35 hours per week, with genuinely flexible scheduling — start and end times are yours to set within business hours
• Salaried non-exempt; approved overtime paid at 1.5x for hours worked beyond 40 in a workweek
• Full-time W-2 employment with paid vacation, paid sick and safe leave, and paid holidays
• Based in Greenpoint, Brooklyn; primarily in-person

To Apply

Send your resume and a brief note of interest to admin@northbrooklynangels.org with the subject line Finance & Development Coordinator.

In your note, please tell us briefly about a recurring financial process you have owned — what it was, how you kept it on schedule, and what you did when something did not reconcile.

Applications are reviewed on a rolling basis. For fullest consideration, apply by September 24, 2026.

Equal Employment Opportunity

North Brooklyn Angels is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, pregnancy, marital or caregiver status, arrest or conviction record, or any other characteristic protected by federal, state, or local law.

Paid vacation, paid holidays, and paid sick and safe leave

Demonstrated bookkeeping competence through work experience, coursework, or certification — no specific degree required.