ADMINISTRATIVE ASSISTANT

Catholic Migration Services (“CMS”), a nonprofit provider of legal services and affiliated agency of Catholic Charities Brooklyn and Queens, is seeking a full-time Administrative Assistant. CMS provides free legal services, tenant organizing services and community legal education to low-income and immigrant New Yorkers in the areas of immigration, housing and employment law. More information about our organization and our work is available at www.catholicmigration.org.

The Administrative Assistant will provide critical administrative support to ensure that our two office locations are well organized and operating smoothly. This is for a full-time position based in our Brooklyn office (near Borough Hall), but the Administrative Assistant will be required to periodically work from our Sunnyside, Queens office. The Administrative Assistant must be punctual, well organized, and have the capacity to prioritize and manage multiple tasks.

Essential Duties and Responsibilities:

• • Day-to-day office management of facilities, equipment/supply acquisition and maintenance.
  • Maintain and manage relationships with vendors and other service providers.
  • Troubleshoot minor IT/computer/program/printer/phone/network issues.
  • Maintain organizational calendar and logistics for meetings and rooms.
  • Provide various assistance for other programs, as needed, including data entry, making appointments, and mailing.
  • Provide backup assistance to reception. Answer and manage phone calls, provide appropriate requested information to visitors or staff.
  • Provide administrative support for fundraising events and other special events.
  • Monitor incoming and outgoing mail; assist with processing incoming mail; receive and sign for mail/packages.
  • Assist in processing invoices, past due accounts, deposits, and managing acknowledgment letters.
  • Maintain filing system in all our offices as well as offsite.

Diversity and Non-Discrimination Policy:

CMS values workplace diversity and welcomes applicants and employees of all backgrounds. CMS strives to create a positive, supportive, and inclusive work environment for all staff. CMS makes all employment decisions without regard to any applicant’s or employee’s protected characteristics, including their race, religion, color, national origin, immigration status, age, disability, sexual orientation, gender identity, arrest or conviction record, or marital status.

Salary and Benefits

CMS offers a very competitive salary and benefits package that includes medical, dental and vision insurance coverage, transit benefits, Flexible Spending Account (FSA) and a 403(b) retirement plan including employer contribution. Salary is based on a Union salary scale. The salary range for individuals with three to seven years of experience is $58,393.40 to $66,903.42. We offer generous leave policies, including twenty days of paid vacation, four paid personal days, twelve sick days, sixteen paid holidays and the week off between Christmas and New Year’s Days, inclusive.

Union Representation

This is a bargaining unit position represented for collective bargaining purposes by the Association of Legal Aid Attorneys, UAW, Local 2325.

Qualifications:

• • Three to seven years of reception and/or administrative experience.
  • Computer proficiency; Working knowledge of Microsoft Office (Word, Excel, PowerPoint).
  • Ability and experience working with clients from diverse backgrounds and communities.
  • Excellent communication and organizational skills.
  • College Graduate preferred (minimum of High School diploma); and
  • Spanish proficiency preferred.