Project Manager - Architecture

Brooklyn Public Library (BPL) seeks a hands-on and results oriented individual with strong project management experience and coordination skills to join the Library’s Capital Planning and Facilities team as Project Manager.

Reporting to the Director of Capital Planning, within the Department of Capital Planning & Facilities Management, the Project Manager, Architecture is responsible for overseeing the successful delivery of capital projects including minor alterations, renovations and new construction with project budgets typically ranging from $1M to $40M. Projects may be managed by city or state agencies or self-managed by the Brooklyn Public Library.

This search is being conducted due to the continuous advancement of the organization and the desire to ensure the physical environment of its locations continues to reflect the Library’s mission and vision and keeps pace with the changing needs and expectations of library patrons.

This is a non-union, exempt position. The salary range for this position is $113,000 - $117,500.

Responsibilities

• Conferring with staff at Library branches and administrative stakeholders to establish project requirements and specifications.
• Communicating with Library stakeholders on the project status and coordinating the work with ongoing operations.
• Identifying and anticipating any possible risks to the project success and making recommendations for mitigation and / or corrective action as necessary.
• Reporting to Director of Capital Planning for CPFM on project status including any changes to project scope, budget, and timeline.
• Coordinating a successful close-out of the project.
• Qualified candidates must be able to effectively communicate with all levels of the organization.

For agency-led projects:

• Delivering information requested of the Library in a timely way as to maintain the progress of projects.
• Attending all agency-led project meetings and representing the Library’s interests in the project development and construction.
• Act as liaison between agency project team and internal BPL stakeholders for community coordination and oversight.
• Monitoring agency accountability for project delivery to expected quality, budget, and schedule; notifying leadership of any anticipated deviations.

For self-managed projects:

• Initiating project with a confirmed project scope, budget (including all hard and soft costs), and anticipated schedule.
• Leading the selection process for consultants and developing project team which includes Library stakeholders.
• Scheduling and directing project meetings throughout design period
• Orchestrating effective review and comment periods with stakeholders subsequent to each design phase.
• Exercising project controls throughout the design process including monitoring scope, managing the estimating process including any necessary value engineering, and maintaining the design schedule; notifying leadership of any anticipated or actual changes.
• Ensuring and obtaining final approval of contract documents.
• Identifying and managing all regulatory requirements and public engagement activities.
• Obtaining and analyzing competitive bids process for construction management, contracting services, and making appropriate recommendations.
• Monitoring and ensuring budgets are maintained during the project implementation stages; projecting possible problems affecting the schedule and taking appropriate, timely corrective action as needed to maintain project schedule.
• Providing daily monitoring of construction throughout project until final closeout and acting as liaison between contractor and operations group.
• Making field decisions to ensure quality and budget control; coordinating activity to keep project on schedule.
• Participating in cost control activities by seeking the most effective method of delivering services.
• Preparing reports and maintaining records; all related job duties as assigned.

Qualifications

• Bachelor’s degree in Architecture or Engineering or equivalent work experience with a minimum of seven years of experience as a Project Manager or management in construction and alteration projects.
• Experience with projects that involve comprehensive renovations or new construction.
• Experience with projects that engage a wide group of stakeholders throughout the design process including neighborhood groups and community boards is preferable.
• Experience with projects that involve the participation and regulatory review of city or state agencies is preferable.
• Experience with mixed use projects including public / private partnerships is favorable.

We offer an excellent and comprehensive benefits package including healthcare and insurance plans (medical, dental, optical and prescription coverage), retirement savings, paid leave time (3 weeks of vacation, paid sick time and holidays) and more.