Part-time Bookkeeper

We are seeking a part-time Bookkeeper with a high level of organization, timeliness, accuracy, and understanding of nonprofits. The Bookkeeper is responsible for the recording and reporting of financial activities for the organization.

Position Description

Duties include but are not limited to:

Maintain QuickBooks General Ledger Accounts:

• Reconcile Bank Accounts

Accounts Receivable:

• Prepare and distribute monthly customer invoices
• Receive and process customer payments and bank deposits

Accounts Payable:

• Process purchase receipts and staff reimbursements
• Issue timely vendor payments

Payroll:

• Process timesheets, payroll distributions, and 401K distributions
• Process and submit all state and federal payroll tax reports and payments
• Create and submit annual W-2 and W-3 forms

Financial Reporting:

• Track classes and create custom reports from QuickBooks
• Monitor budget ceilings and create financial reports for Executive Director, Nature Vision Board, funders, grants, and contracts
• Work with CPA to provide documentation for IRS 990 and annual audit

Work closely with Nature Vision Executive Director and Operations/Office Coordinator.

Other bookkeeping duties as assigned.

Hours: 6-8 hours weekly. 8 hours average, may increase during peak times.

Start Date: 8/18/25 or sooner. Start can be delayed until 9/2/25 for the right candidate.

Location and Schedule: Bookkeeper will work in-person initially at our office in Woodinville, WA. After training period, may work 2 days per month remotely, 2 days per month in office. Ideal schedule is one consistent full weekday per week, ~9:00 AM - 5:00 PM. Must live in WA State.

Minimum Qualifications: A combination of education and experience which demonstrates the ability to perform job duties above and work in a nonprofit setting is required.

• BA/BS, or Associates degree preferably in bookkeeping, accounting or business. Related coursework and experience accepted.
• Three to five years of relevant nonprofit accounting experience and knowledge of GAAP
• Payroll experience
• High proficiency with QuickBooks desktop
• High standards for accuracy and attention to detail
• Strong verbal and written communication skills and ability to work well with others
• Ability to work in an open and active office environment
• Must be a US Citizen or Permanent Resident and able to read, speak, and write the English language clearly
• Must pass WA State Patrol criminal records check and a federal check if candidate has lived outside of WA.

Special Requirements: Must be fully vaccinated for COVID-19 and up to date with COVID-19 vaccines prior to start date.

About the Organization

Nature Vision is a non-profit environmental education organization that fosters appreciation and stewardship of our environment by educating and connecting community to the world around us. We envision an inspired and connected culture where everyone makes choices for a sustainable future. Nature Vision provides in-classroom, remote, and outdoor learning programs to ensure that all students receive quality nature connections where they need them the most. We serve over 70,000 Pre-K through 12th grade students each year in King and Snohomish Counties each year.

Our programming supports the Washington State K-12 Learning Standards and STEM Education and can be easily integrated into schools. Many of our lessons set conceptual foundations and repeat visits help connect one lesson with another. Nature Vision facilitates student access to nature and scientific concepts, thus developing a deep-rooted student interest in making the natural world a necessary and integrated part of daily life.

At Nature Vision, we value:

• Empowerment through stewardship education and practices
• Diversity of staff, partners, and the communities we reach
• Creativity and collaboration within our staff, programs, and partnerships
• Integrity through best business and teaching practices
• Scientifically-accurate program content
• A fun and safe learning environment

Nature Vision is an equal-opportunity employer. As an organization, we are continuing to learn and implement changes to help us better serve our communities of color, practice inclusivity, and combat racial bias and inequity. We highly encourage persons of color, members of marginalized communities, women, non-binary, and LGBTQIA+ individuals to apply.