Special AE

The Museum of Modern Art is currently accepting applications for an Accountant who will be responsible for administering all aspects of accounting for the Special Events Department, including A/P expenses, A/R revenue, ticket sales, donor acknowledgements and receipts, alcohol and wine cost accounting, internal reporting, and reconciliations in conjunction with the Museum’s Accounting Department.

Specific responsibilities include:

• Administers all aspects of accounting for the Special Events Department, including A/P (events, departmental expenses) with a focus on vendor relations; A/R (corporate entertaining, trustee reimbursable events, miscellaneous reimbursements); and journal entries as needed and monthly for liquor distribution and liquor profit. Sets up new vendors as needed.
• Facilitates data entry and maintenance of the Salesforce database on behalf of the Special Events Department.
• Develops and maintains revenue forecasting to support planning and strategy and runs weekly revenue reports for review at internal meetings.
• Implements and monitors a system for expected expense tracking, ensuring alignment with annual event budgets and identifying potential variances.
• Processes incoming payments (checks, ACHs, wires, cash) for Museum benefit events and corporate events.
• Oversees after-party ticket sales for Museum benefit events, including online sales, customer service, troubleshooting, and processing of refunds as needed.
• Serves as the primary liaison between the Museum and Art Food for all beverage service operations and is cross-trained to oversee beverage services in the vendor's absence.
• Calculates alcohol consumption costs based on pulls and returns per event using Accubar; submits monthly journal entries to charge alcohol costs per event.
• Submits monthly New York State liquor tax estimates to the Accounting Department.
• Processes alcohol delivery invoices in a timely and accurate manner.
• Manages and tracks alcohol requests for Museum benefits, private high-level donor events, corporate entertaining, exhibition celebrations, and Museum-wide events.
• Completes monthly reconciliations for corporate, internal, and benefit events in the form of a final summary for each event. Reconciles Special Events program in full for year-end close.
• Files income and expense accruals for year-end close and books pledges with proper documentation.
• Pulls weekly and monthly reports from Salesforce and other Museum systems, including revenue, expenses, liquor tax estimates, A/R, and others as needed.
• Generates IRS-compliant receipts for Special Events donors and reprints as requested.
• Oversees all departmental budgets, Museum events and programs including exhibition celebrations budget. Manages annual budget creation process with Special Events and Finance teams and other events as needed.
• Prepares, in consultation with the Assistant Director, Development Operations, annual schedules for Accounting and year-end reports for audit and tax forms.
• Creates all alcohol and rental invoices for corporate clients and internal reimbursement invoices.
• Reconciles credit card charges for department Navan accounts.
• Performs any other duties reasonably related to the functions described above.

Requirements:

• Bachelor's degree in accounting and three to five years experience in financial and/or accounting management, preferably with fundraising and events.
• Salesforce experience is preferred, as well as, proficiency in Microsoft Excel, including the ability to create and manage budgets, financial reports, pivot tables, lookup functions, formulas, and data analysis.
• Superior quantitative and communication skills.
• Ability to work independently against strict deadlines and with a wide variety of individuals in technical as well as functional roles.
• This position is in scope of the Payment Card Industry Data Security Standard (PCI) DSS), therefore, any offer of employment for this position will be contingent on the satisfactory completion of a criminal background check. The background check will be performed by an outside vendor in compliance with all applicable federal, state, and city statutes.

Reports to: Assistant Director, Development Operations and Associate Director, Special Programming and Events

Salary range: Minimum of $87,002 to a maximum of $92,000 per annum

Application instructions: To apply, please visit MoMA Jobs. Applicants must submit a resume and a cover letter. Applications without cover letters will not be considered.

This is a unionized position at MoMA with covered employees represented by Local 2110, UAW, AFL-CIO.

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”).

MoMA offers a competitive and comprehensive benefits program which includes medical, dental, and vision (cost of coverage for each based on employees’ salary tier and plan selected), flexible spending accounts, life insurance, disability, a 403(b) Retirement Plan, commuter benefits, dependent child care benefit, 529 College Savings Plan, and paid time off (vacation, personal days, sick days, holidays).