Administrative Assistant

Adamah NY is growing, and we’re looking for a passionate, self-motivated individual to join our team! This dynamic role offers an exciting opportunity to support our expansion. We’re seeking someone with excellent administrative and organizational skills. If you are looking for a flexible part-time position with a variety of responsibilities, we encourage you to apply!

This is a temporary role, working up to 20 hours per week with an anticipated start date of June 9, 2025, through December 2025, with a potential opportunity to continue in 2026. The ideal candidate should be based in or around New York, NY, as occasional in-person events will require attendance.

Job Summary:

• Coordinate and manage calendars, schedule meetings, and organize events.
• Process and manage invoices, ensuring timely payments and accurate records.
• Assist with expense reporting and reimbursement processes using the system we use called Concur.
• Maintain and update records in Salesforce, ensuring data accuracy and completeness.
• Arrange catering and food orders for meetings and events.
• Rent spaces for large meetings and coordinating logistics.
• Provide general administrative and office support, including filing, data entry, and office organization.
• Assist with basic financial tasks, such as budget tracking and financial reporting.
• Prepare and compile reports as needed, ensuring accuracy and timeliness.

Helpful prior skills and experience include:

• Organizational Skills: Strong ability to manage multiple tasks and prioritize effectively.
• Attention to Detail: High level of accuracy in all tasks, especially financial and data-related work.
• Communication Skills: Excellent verbal and written communication skills.
• Technical Proficiency: Familiarity with Concur, Salesforce, and general office software (e.g., Microsoft Office Suite).
• Time Management: Ability to work independently and manage time efficiently.
• Problem-Solving: Proactive approach to identifying and resolving issues.
• Interpersonal Skills: Friendly and approachable demeanor, with the ability to work well with diverse teams.

General:

• Attend weekly department meetings.
• Attend monthly all-staff meetings.
• Other tasks/duties as assigned.

Working Conditions:

This is a temporary, part-time non-exempt position with work hours set to Monday-Friday, with the expectation of coming into the NYC office on occasion. To be considered for this role, you must send a resume and cover letter.

This job description does not state or imply that the above are the only duties and responsibilities assigned to the position. Employees holding this position will be required to perform any other job-related duties as requested by Management. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

How to Apply:

To apply, send a resume and thoughtful cover letter through the careers page of our website Careers | Adamah | People. Planet. Purpose. Applications are accepted on a rolling basis until positions are filled.

Frequently cited statistics show that women and underrepresented groups apply to jobs only if they meet 100% of the criteria. Adamah encourages you to break that statistic and apply. Adamah is strongly committed to equal employment opportunities for all individuals. We especially encourage people of color, women and nonbinary folks, LGBTQ+ people, disabled people, working class and low-income people, and those with other marginalized identities to apply.

Adamah is strongly committed to equal employment opportunities for all individuals. Adamah will make all employment decisions for staff and applicants without unlawful discrimination as to race, creed, color, national origin, gender identity and expression, age, disability, marital status, sexual orientation, alienage, citizenship or any other basis protected by law. This policy applies to all terms and conditions of employment including but not limited to recruiting, hiring, compensation, training and development, benefits, promotion, demotion transfer, discipline or termination. All Adamah staff, regardless of position, are expected to maintain and live up to the true meaning of nondiscrimination.