Buscar
ONG (Setor Social)
Administrative & Adoption Coordinator
Detalhes
Descrição
General Expectations
- 20 hours per week, Monday–Friday
- Reliable availability during agreed-upon work hours
- Time off must be requested in advance
- In-person onboarding required; hybrid or remote work may be considered once performance and trust are established
- Open, professional communication with the Founder & Director
Required Skills & Experience (with evidence)
- Warm, respectful, and professional written communication
- Strong attention to detail and follow-through
- General knowledge of horses and equine terminology
- Comfort making phone calls to references, vendors, and (eventually) donors
- Efficient email management and timely responses to inquiries
- Ability to manage multiple systems and platforms without dropping tasks
- Experience scheduling and managing social media content
Technical Skills / Platforms:
- Required experience with:
- Facebook/Instagram
- Google Workspace (Gmail, Sheets, Drive, Docs)
- Adobe PDF Reader/Editor
- Experience with or willingness to learn:
- Meta Business Suite (ads, scheduling, event pages)
- Canva (strong visual/creative eye preferred)
- Bloomerang (Donor/CRM management - training provided)
- Stable Secretary
- The Jockey Club Online Horse Farm Management
- MyRightHorse
- ChatGPT (as a productivity tool, not a replacement for original work)
Core Responsibilities
Communication & Coordination:
- Serve as the first point of contact for most inquiries (email, Facebook messages, applications)
- Maintain open communication with the Director and know when to escalate or loop her in
- Weekly check-ins with the Director and/or Farm Manager
Adoption Support
- Post regularly on ATR social media platforms
- Manage a set number of paid ads per week
- Gather and post content including success stories, behind-the-scenes photos, and farm updates
- Respond to Facebook messages during the workweek
Data Entry & Record Keeping
- Transcribe veterinary notes and records into Stable Secretary
- Update horse intake and outcome records in Horse Farm Management
- Maintain current MyRightHorse listings
- Manage spreadsheets and internal tracking documents
Donor Stewardship
- Ensure timely acknowledgement of donations
- Assist with donor stewardship efforts, including:
- Personalized thank-you cards
- Inviting larger donors to visit the farm
- Making phone calls when appropriate
Benefícios
- Weekends off
- Flexible hours
- PTO offered after 6 months, as well as additional unpaid time off
- Potential to become full-time after 12 months, which includes generous PTO, a monthly health care stipend, and more.
Nível de Proficiência do Idioma
English, fluency
Localização
Local Associado
Como se inscrever
Please email your application to info@aftertheraces.org with the subject line:
Application: Administrative & Adoption Coordinator – [Your Last Name]
Applications should include:
- A résumé (No more than 2 pages)
- A brief cover letter explaining your interest in this role and in After the Races
In your cover letter, please also briefly address the following question:
This role involves working independently while representing After the Races in written and verbal communication with adopters, donors, and the public. How do you ensure your work is accurate, professional, and visible to your supervisor when managing tasks on your own?
Applications that do not follow these instructions may not be reviewed.
