Senior Grants & Contracts Analyst

Position Summary

Position can be DC based/Hybrid OR Remote

The Senior Grants & Contracts Analyst supports the financial administration of a portfolio of federal, private foundation, corporate, and philanthropic funding awards, including grants, contracts, cooperative agreements, and restricted gifts. This position partners closely with program, development, and finance staff to ensure externally funded projects and donor-restricted funds are managed effectively, comply with funder and donor requirements, and support organizational goals.

The role serves as a key liaison between functional teams and is responsible for supporting proposal budgeting, award setup, project financial monitoring, forecasting, compliance reviews, donor and funder financial reporting, and financial systems administration. The ideal candidate brings strong experience in nonprofit financial administration, sponsored projects management, and federal compliance requirements.

This is an individual contributor role with potential for growth into a management position through demonstrated expertise, leadership, and expanded responsibility.

Role Responsibilities

Sponsored Projects and Restricted Funding Administration

• Collaborate with program, development, and finance teams to ensure the development of accurate and cost-effective proposal, grant, contract, and restricted gift budgets.
• Review grant awards, contracts, gift agreements, and applicable funder policies through a budget and expenditures compliance lens and communicate financial compliance requirements to project teams.
• Establish new projects and funding sources in the financial management system, including budgets, staffing assignments, billing schedules, award records, and custom financial reports.
• Coordinate financial administration and monitoring of project expenditures to ensure compliance with organizational policies, donor restrictions, and sponsor requirements.
• Track project billing, financial reporting, and other funder-related deadlines.
• Monitor and help coordinate project and funding closeout activities.

Project Budget Planning, Monitoring, and Analysis

• Partner with National Program Managers (NPMs), development staff, and senior leadership to support effective budget planning, monitoring, forecasting, and spending of grants, contracts, and restricted gifts. Alongside NPMs, facilitate communication between RCAP functional teams regarding necessary project expenditures and up-to-date costs estimates to ensure project budgets are sufficient to meet project requirements and flag any potential funding shortfalls or overages.
• Facilitate regular project budget review meetings to evaluate financial performance, spending trends, and potential risks.
• Coordinate with Contracts and Compliance Analyst to ensure all subaward and procurement engagements, and subsequent amendments, are accurately reflected in project budgets and financial commitments.
• Monitor project expenditures and budget variances, identifying issues that may require corrective action or funder-approved budget modifications. Ensure any necessary actions such as journal entry adjustments or funder approvals are properly executed to resolve identified issues.
• Review subrecipient budgets for compliance with approved budget categories and indirect cost/fringe benefit rates and methodologies. Review subrecipient financial reporting and cost-share matching in conjunction with the NPMs for accuracy, completeness, and adherence to award requirements.
• Monitor restricted gift balances and spending against approved purposes and donor restrictions.
• Maintain working knowledge of Uniform Guidance (2 CFR 200), Federal Acquisition Regulations (FAR), and applicable sponsor requirements. Review project expenditures for allowability, allocability, and compliance with all applicable requirements.

Financial Operations

• Review employee expense reports for appropriate documentation, coding, funding allocations, and allowability.
• Coordinate project workplan assignments to support accurate staff effort reporting and cost allocations.
• Communicate with RCAP staff regarding allocations of time and expenses across projects.
• Maintain organized financial records and supporting documentation to ensure audit readiness.
• Assist with project accounting activities, including journal entries, billing, deposits, and other financial transactions.
• Support assessment of subrecipient financial performance for risk assessments and compliance reviews.
• Coordinate with Contracts & Compliance Analyst to ensure all federal reporting requirements related to subawards and contracts are completed in SAM.gov and serve as an alternate for reporting submissions.
• Support annual financial audits by compiling supporting documentation and conducting research and analysis as needed.
• Serve as an alternate for completion of monthly bank reconciliations.

Training and Systems Support

• Develop and deliver training for subject matter relevant to effective project financial management including budget tracking, expense reports, grants & donor-restricted funding compliance, and the Unanet financial system.
• Provide day-to-day support to staff regarding financial procedures, system usage, compliance requirements, and funding restrictions.
• Contribute to continuous improvement efforts related to grants management processes, reporting, and internal controls.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related field; or an equivalent combination of education, training, and relevant experience.
• Minimum of five years of progressively responsible experience in grants and contracts and financial administration and compliance of externally funded projects, including a significant portion of federal funding.
• Experience supporting the full sponsored project lifecycle, including proposal development, award setup, post-award administration, and closeout.
• Strong knowledge of 2 CFR 200 Uniform Guidance and nonprofit grants management principles.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Intermediate to advanced Microsoft Excel skills, including formulas, pivot tables, and financial analysis tools.
• Strong analytical, organizational, and problem-solving skills.
• Experience serving as a financial and compliance resource to cross-functional project teams.
• Ability to manage multiple priorities and deadlines with a high level of accuracy and attention to detail.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to collaborate effectively with internal stakeholders and external partners in a hybrid or remote work environment.
• Proficiency with Microsoft Office applications.

Preferred Qualifications

• Knowledge of Unanet ERP financial system.
• Experience working with federal contracts subject to FAR regulations and GSA reporting requirements.
• Experience conducting subrecipient monitoring and Single Audit-related compliance activities.
• Experience managing donor-restricted funds and gift compliance.
• Professional certification related to grants management, finance, accounting, or project management is a plus.

Benefits: RCAP offers an outstanding benefits package which includes:

• 15 days of Vacation Leave (accrued on a prorated per payroll basis)
• 15 days of Sick Leave (accrued on a prorated per payroll basis)
• 9 scheduled federal holidays (New Years’ Day, MLKing Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Indigenous People’s Day, Thanksgiving Day and Christmas Day) and 3 floating holidays (which can be used anytime during the fiscal year) with one day of scheduled administrative leave the week between Christmas and New Years.(Presidents’ Day, Veterans’ Day and the Day after Thanksgiving are NOT scheduled holidays).
• Platinum level Health Insurance with 100% of premium paid for the employee and 70% for dependents (currently provided through CareFirst Blue Cross/Blue Shield)
• Dental and Vision Insurance with 100% of the premium paid for both employee and dependents (currently provided through Delta Dental and VSP)
• Transportation pre-tax benefits up to $165 per month for Metro fares and parking for DC based positions
• 403b Retirement Plan with automatic employer contribution of 7% after 6 months of employment
• Employer paid Life, Long and Short-Term Disability Insurance
• FSA Medical and Dependent Care Plans
• Optional Insurance plans available at 100% employee cost for Accident, Critical Illness and Supplemental Hospital

• Excellent verbal, written, and interpersonal communication skills.