Finance & HR Manager

The Finance and Human Resources Manager is responsible for ensuring strong financial stewardship and operational accountability in support of the organization’s mission. This role oversees financial operations, compliance, and planning while implementing systems that promote transparency and effectiveness. This position also plays a critical role in supporting a mission-driven, equitable, and inclusive workplace by managing human resource functions for the organization. This is a salaried/exempt position, estimated to be 70%-75% FTE, reporting to the Executive Director. The office is based in Berkeley, California. Work hours are very flexible, with options for a hybrid work schedule (office and remote).

Essential Duties and Responsibilities Include:

Financial Management (70%)

• Develops and maintains internal financial policies, procedures, systems, and controls to support accountability, compliance, and nonprofit best practices.
• Manages fund accounting to ensure accurate tracking and reporting of restricted, unrestricted, and grant-specific funds.
• Oversees the organization’s annual operating budget (approximately $1.5 million), monitoring performance and ensuring alignment with strategic and programmatic priorities.
• Collaborates with the Executive Director and program staff to develop the annual budget and participate in strategic financial planning and evaluation.
• Performs daily and monthly accounting tasks, including accounts payable and receivable, deposits, bank reconciliations, and general ledger entries.
• Utilizes QuickBooks (nonprofit version) to maintain accurate and up-to-date financial records and reporting.
• Prepares timely monthly financial statements, forecasts, and budget-to-actual reports for internal use and board review.
• Coordinates closely with the Development team to track donations, grants, and restricted revenue to ensure accurate and compliant financial reporting.
• Prepares financial reports for all grantors and funding sources and ensures full compliance with grant, contract, and donor requirements.
• Leads the preparation for the annual audit and annual tax filings (e.g., IRS Form 990) in collaboration with independent auditors.
• Works with program staff to monitor individual program budgets and support effective resource planning and utilization.
• Prepares and presents financial updates to the Board Finance Committee and full Board at regular meetings.
• Maintains records for all agency financial agreements, including contracts, leases, loans, insurance policies, and benefits, and serves as Custodian of Records.

Human Resources Management (30%)

• Leads recruitment efforts by posting job openings, supporting candidate outreach, and

coordinating initial screening processes to attract diverse and qualified applicants aligned with

the organization’s mission and values.

• Facilitates a welcoming and effective onboarding experience by providing orientation, initial training, and ensuring new staff understand organizational policies, procedures, and culture.
• Manages compensation and benefits administration, including accurate and timely payroll processing, overseeing employee salary data, and serving as the primary liaison with benefits vendors.
• Ensures compliance with all applicable labor laws, organizational policies, and best practices, updating HR documentation and internal procedures as needed.
• Partners with the Executive Director to foster a positive, inclusive, and productive workplace by addressing employee concerns, celebrating milestones (such as birthdays and work anniversaries), and promoting the use of staff development resources.
• Designs and maintains equitable performance management systems that align job descriptions, workplans, evaluations, and supervisory practices with the organization’s strategic goals—while advancing staff development and strengthening organizational capacity.
• Maintains accurate and confidential employee records and oversees the processing of all employee changes, including promotions, terminations, and benefits updates.
• Maintains employee records and is responsible for processing all employee changes.

Minimum Qualifications:

• Bachelor’s degree in public or business administration, or a related field preferred; equivalent relevant work experience will be considered.
• At least three (3) years of experience in a non-profit organization, with a strong track record in managing complex administrative and managerial responsibilities, including financial oversight.
• In-depth knowledge and practical experience in public sector or non-profit fund accounting and financial management, including financial reporting, transaction processing, grant and contract administration, and general administrative functions supporting a non-profit environment.
• Proficient in QuickBooks Online or similar non-profit accounting software.
• Exceptional interpersonal, organizational, and analytical skills; demonstrated ability to manage multiple projects and tasks efficiently while exercising sound judgment and discretion.
• Excellent verbal and written communication skills.
• Demonstrated integrity and professionalism, with the ability to collaborate effectively with diverse staff, leadership, and board members. Strong commitment to public service and mission-driven work.