SCHOOL OFFICE ADMINISTRATOR

Play Mountain Place, 6063 Hargis Street, Los Angeles, CA 90034 www.playmountain.org

Submit cover letter and resume to: hiring@playmountain.org

About Play Mountain Place

Play Mountain Place is a progressive, humanistic play-based school serving children of preschool and elementary age. Founded in 1949, it is a people-centered, mission-driven nonprofit organization supporting social, emotional, physical and intellectual growth. Additional programs include parent and teacher education, as well as workshops in conflict resolution and peaceful communication.

Job Summary

Position includes a mix of operations, communication, regulatory compliance, and front office reception. The Administrator supports the Director in providing administrative leadership. This role encompasses a wide range of responsibilities, including enrollment management, record-keeping, accounts payable and receivable, staff coordination, and maintaining communication with parents, staff, and regulatory bodies. The Administrator is key in creating a positive environment for staff and families and upholding the school’s mission and values.

Duties and Responsibilities

• Oversee student enrollment, communication, and record management
• Maintain compliance with local, state, and federal regulations
• Coordinate day-to-day financial operations and assist bookkeeper with financial reporting
• Ensure school policies and records are up-to-date and properly documented
• Help plan and execute school events and programs
• Provide administrative, material, and facility support for daily programs as needed

Qualifications

• Education and Experience
  • Bachelor’s degree or equivalent experience
  • Experience in school administration, early childhood education, or a related field preferred
  • Experience with regulatory compliance and bookkeeping is a plus
• Skills
  • Excellent organizational abilities
  • Strong written and verbal communication skills
  • Ability to work both independently and as part of a team
  • Familiarity with educational software and databases (e.g., Brightwheel) and competence with Google Workspace and other relevant technology
  • Spanish speaking a plus
• Knowledge
  • General knowledge of early childhood education and private school operations
  • Understanding of the need for compliance with local and state education regulations
  • Familiarity with HR practices, payroll, benefits, and employee documentation
• Other Requirements
  • Detail-oriented with a focus on accuracy
  • Self-motivated and able to work with minimal supervision
  • Flexible and adaptable in a dynamic environment
  • Ability to:
    • Maintain confidentiality and handle sensitive information
    • Manage multiple projects and meet deadlines
    • Meet state standards for school and daycare employees
    • Develop and maintain productive relationships with staff, students, families, Board, and other stakeholders and customers
  • Completion of Play Mountain Place Communication Skills Workshop (required upon employment)

Compensation

• This is a full-time, year-round, non-exempt position.
• Hourly compensation is $29/hour.
• Benefits include sick days, vacation days, employer-sponsored health insurance plan, and 403b retirement savings plan.

Working Conditions

• Work primarily takes place on-site in a friendly, rustic office environment, following a standard work week.
• Occasional evening and weekend hours are required for meetings and events.

Additional Administrator Responsibilities

• • EnrollmentSupport admissions process as needed
  • Prepare enrollment packets, email, track process (including tuition deposits).
• Record Keeping
  • Keep student files, archives, corporate records and health records
  • Maintain and update school Standard Operating Procedures documents as needed
• Events/Meetings
  • Keep school calendars
  • Assist director in planning and leading administration team meetings
• Licensing/Legal
  • Maintain licensing, arrange training, manage insurance renewals
  • Act as a resource with compliance for regulations
• School/Office
  • Communicate with staff and families
  • Liaison with other schools and organizations as needed
  • Perform general HR tasks
• Board Support
  • Attend Board of Trustees meetings, as needed
  • Support Board committees’ work as requested
• Bookkeeping and Financial Work
  • Set up billing plans, create invoices, log payments and credits
  • Manage online accounts payable
  • File insurance documents
  • Send statements and invoices for tuition and fees
  • Manage payroll

Play Mountain Place is an equal opportunity employer committed to providing a workplace free from discrimination and harassment of any type. We do not discriminate in hiring, compensation, promotions, or other conditions of employment based on race, color, religion, national origin, gender, age, disability, sexual orientation, gender identity, marital status, veteran status, genetic information, or any other characteristic protected by federal, state, or local law. We are committed to creating a welcoming and inclusive environment for all employees and job applicants.

Play Mountain Place will make good faith efforts to provide reasonable accommodations to qualified individuals with known disabilities, as defined by law, unless undue hardship upon the organization would result. Any applicant who needs accommodation in the application process should request it via hiring@playmountain.org as soon as the need for accommodation is known .