Office Manager - Florida

The Office Manager will be responsible for managing the day-to-day administrative operations of an office in support of departmental leadership and staff. The Office Manager ensures that office systems, workflows, and communications operate efficiently to support the work of the organization and its members. Duties include coordinating office procedures, supporting leadership, maintaining records and systems, and performing related administrative functions as required. Work is performed under the general supervision of the department head. Strong organizational, coordination, and administrative skills are essential.

Job Functions

• Manage the daily operations of the office.
• Coordinate special divisional projects.
• Develops procedures and policies for office activities such as filing and records maintenance.
• Point person with leasing office for two FL locations
• Point person with vendors relating to office operations
• Order and maintain all office supplies
• Tracking of Union Swag
• Coordinate all internal and external office moves
• Maintain office keys and electronic cards
• Maintains attendance records for staff. Entering weekly timecards in ADP
• Point of contact to help employees navigate policies.
• Maintain staff personnel files.
• Track yearly evaluations and any required training.
• Creating yearly payroll/administrative budgets.
• Handle all disciplinary actions.
• Liaison with Headquarters for all communications.
• Assist staff on benefits, disability, retirement and required documentation.
• Knowledge of employee manual and assisting in enforcing all policies and procedures.
• Other duties as assigned.

Qualifications

• Ability to maintain a high level of confidentiality.
• High school diploma or its equivalent.
• Proficiency in Microsoft office.
• Excellent verbal and written communication.
• Knowledge of the ADP payroll system.
• Ability to coordinate, prioritize and make decisions relating to assigned projects and other responsibilities.
• Ability to communicate with officers, co-workers and various external sources in a courteous and professional manner.
• Ability to perform office management duties.

GENERAL INFORMATION:

The above statements are intended to describe the general nature and level of work being performed by

persons assigned to this title. They do not include all job duties performed by employees in the title and

every position does not necessarily require the same duties.

Competitive Benefit Package Offered.

Bilingual Welcomed.