Office Assistant

Responsibilities:

Under the direction of the Executive Director, the duties and responsibilities of this position include, but are not limited to:

• Answering the phone during office hours and assist with in-person inquiries from Members and the general public.
• Opening and distributing mail; Monitoring e-mails daily and responding as necessary.
• Maintain organizational calendar, including events, programs, staff meetings, holidays, and other organizational events.
• Regularly posts to social media outlets about the NCCA and OPB events and activities.
• Provide administrative and operational support to ED and board and committee meetings as required.
• Coordinating our Member Monday Lunch (October – May), including taking reservations, processing payments, and executing day of event tasks as needed.
• Assisting with Monday Enrichment Programs (October – May) planning and execution as needed.
• Assisting the Gala and Scholarship Committees with the planning and execution of fundraising events as needed.
• Processing cash receipts including donations and for our parking lot tenants, coordinating New Memberships and Renewals including: sending invoices, processing and recording payments, and updating Member website.
• Assisting Nineteenth Century Members and Board with tasks as requested.
• Maintaining an inventory of office supplies and ordering as needed.

Qualifications:

• Dependability and punctual attendance are required as this is an office position with no work-from-home option.
• Minimum of three years office experience or college degree.
• Friendly customer service skills; socially engaging and personable.
• Strong organizational skills, goal oriented, and attention to detail.
• Ability to communicate in a clear, concise and professional manner.
• Computer skills required: data entry, communications, and social media platforms. Proficiency in Microsoft 365 applications (Outlook, Teams, Word, Excel, PowerPoint, SharePoint) a plus.
• Ability to work under pressure and tight deadlines a must. Ability to multitask and prioritize a plus.
• Experience at a non-profit organization and/or interest in nonprofit management a plus.

About the Nineteenth Century Charitable Association, located in Oak Park, IL

The Nineteenth Century Club was established in 1891 by a group of women who believed that education, charitable activities, and civic involvement were vital elements in a thriving community. Now a vibrant group of more than 300 men and women, the spirit of the founders continues today through space usage grants, scholarships, and public programming in five areas: art, literature, music, science, and social sciences.