Office Administrator - Teaneck

The Puffin Foundation, Ltd. seeks a part-time Office Administrator who shares our commitment to support artists and organizations doing meaningful work that aligns with our mission. The Office Administrator is responsible for general office duties and representing the Puffin Foundation to the public at our Teaneck office.

Responsibilities

• Oversee front office operations, including answering and directing phone calls, welcoming visitors, and ensuring smooth day-to-day functioning
• Serve as the first point of contact for guests and callers across all entities: Puffin Foundation, Puffin Cultural Forum, and Teaneck Creek Conservancy
• Present helpful information about the Forum and TCC to visiting and/or inquiring public
• Assist the grantmaking team with clerical and organizational tasks in a timely and accurate manner
• Assist with social media content design and brand consistency related to Foundation projects
• Manage office supplies, equipment, and relationships with service vendors such as internet, cleaning services, and maintenance contractors
• Maintain a clean, organized, and well-stocked office environment, including shared and communal areas
• Liaise with the Brooklyn office to ensure consistent operations and communication across locations
  • Greet and direct gallery visitors (this would include turning on the lights and shutting off lights after visit)

Experience & Qualifications

• • Experience as an Office Manager or in a similar administrative role
  • Exceptional attention to detail and organizational skills
  • Ability to multitask and prioritize
  • Strong interpersonal skills to interact positively with all employees and guests
  • Ability to work both independently and collaboratively with others
  • Strong verbal and written communication skills
  • Familiarity with Microsoft Office Suite required
  • Experience with writing/sending media releases is preferred
  • Experience with Filemaker is a plus
  • Facility with Canva and experience creating dynamic reels for social media would be an asset

Locations/Work Schedule

The Puffin Foundation has offices in Teaneck, NJ and Park Slope, Brooklyn, NY. The Office Administrator is to work 25 hours per week at the Teaneck location. This is a Monday to Friday position from 11-4 pm. Additional hours may become available.

Compensation

Target compensation for this position is $25-$30/hour, based on experience.

In addition, The Puffin Foundation, Ltd. conducts an annual performance management process. As part of the annual performance management process candidates will be eligible for a merit increase along with a potential small discretionary bonus. Merit increases and discretionary bonuses are performance based and economic conditions will also be considered.

Application Process

Please email

your resume directly to jobs@puffinfoundation.org for consideration. Candidate

qualifications will be reviewed and if selected for an interview candidates

will be contacted directly.

About Us

The Puffin Foundation, Ltd. seeks to open the doors of artistic expression by providing grants to artists and organizations who are often excluded from mainstream opportunities due to their identities, or social philosophy and by direct programming and events at the gallery and exhibition space located at our offices. We're particularly interested in art that educates the public on topical issues. For example, projects that seek to enrich and inform the public on important subjects such as our worsening climate catastrophe, health care, social justice, civil rights, and other issues facing the country and our planet that some organizations might hesitate to fund. The Foundation also gives special consideration to communities that are underserved by the arts.

Our organization is committed to ensuring a diverse staff; women, people of color, immigrants, LGBTQ + people, older adults, and people with disabilities are encouraged to apply. We do not discriminate based on gender, race, color, creed, religion, age, ethnicity, sexual orientation, gender identity and expression, transgender status, marital status, national origin, domestic violence victim status, genetic information, disability or handicap, veteran or military status, or any other characteristic protected by law.