Administrative Contractor

Position Summary

The Administrative Contractor supports The Link's finance, operations, and board functions on a

part-time contract basis. This role covers day-to-day administrative work, contractor onboarding

and invoicing, merchandise and vendor coordination, and board meeting logistics. The right

person is organized, dependable, and comfortable managing a mix of recurring and one-off

tasks with limited hours each week.

Qualifications

• Prior administrative or operations support experience, or equivalent experience.
• Comfortable handling invoices, contracts, and basic financial record-keeping.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication.
• Ability to work independently within a limited weekly schedule and meet recurring deadlines.
• Experience with Google Workspace and Microsoft Office Suite.
• Trustworthy with confidential information, including contractor and board records.
• Support finance, operations, and administrative functions for The Diabetes Link, including invoice review, contractor onboarding, and board meeting coordination.
• Maintain shared inboxes and voicemail lines, routing messages to the appropriate staff member in a timely manner.

Contractor Responsibilities

Finance & Operations Support

• Monitor shared inboxes and route messages to the appropriate team member.
• Receive incoming voicemails and route them to the appropriate team member.
• Review invoices and confirm budget codes before submission for payment.
• Process contractor invoices and track submissions to keep payments on schedule.
• Coordinate contractor onboarding, including sending out contracts and setting up electronic payment accounts.
• Support finance and operations tasks as assigned, including record-keeping and documentation.
• Provide administrative support for events, as needed.

Administrative & Vendor Support

• Coordinate merchandise shipment and communicate with external vendors on order fulfillment.
• Assist with customer service-related tasks, as needed.
• Complete administrative tasks as assigned, including research, data entry and management, and communication.

Board of Directors Support

• Provide administrative support for board meetings, including scheduling, calendaring, materials preparation, attendance, and drafting meeting minutes.
• Assist with periodic board information collection, communications, and reminders.

General

• Maintain regular communication with The Diabetes Link staff using designated communication channels, such as Slack and email.
• Support staff at The Diabetes Link by providing assistance, answering queries, resolving issues, and completing other administrative and finance and operations tasks as assigned.

Compensation

• $25 per hour, up to 10 hours per week, to be invoiced to the Client by the Contractor on a monthly basis.