Development & Operations Specialist

The Innocence Project of Florida, Inc. (IPF) is seeking an experienced administrative professional who embodies IPF’s values and has a passion for social justice. The Development and Operations Specialist position will be a full-time position and will report to the Director of Development. The Innocence Project of Florida is a 501(c)(3) non-profit legal defense organization dedicated to representing individuals in Florida’s prisons who can prove their innocence through the use of DNA testing and other newly discovered evidence. IPF is the premier criminal justice organization in Florida and has helped secure the release of 35 individuals who collectively spent over 795 years in prison for crimes they didn't commit.

IPF’S VALUES

Quality of Care

IPF focuses on creating an internal culture of care, where every individual feels respected, heard, and supported. We strive to ensure a work environment based on fairness, understanding, empathy, openness, compassion and grace, allowing team members to perform with purpose, passion and commitment to justice. This culture is mirrored through our client-centered approaches to rectifying injustice.

Integrity

IPF emphasizes Integrity through transparent communication and maintaining high ethical standards. Staff members hold each other accountable for deadlines, and adherence to legal procedures and ethical standards. We ensure that our clients are informed and treated with respect while maintaining confidentiality. Public accountability and advocacy for systemic change are also part of this commitment.

Collaboration

IPF values collaboration, encouraging input from all staff members and respecting diverse perspectives. Our team aims to uplift individual strengths, celebrate contributions, and ensure a diverse range of ideas in decision-making, focusing on open communication, teamwork, trust, and transparency to achieve our shared mission.

Commitment to Change and Transformation

IPF embraces growth through openmindedness, innovation, and risk-taking. We recognize that innovation requires making difficult decisions and taking risks, but we value the potential for growth and transformation that comes from those risks. Our development as professionals and people comes from having the space to make mistakes, accepting constructive feedback and growing through learning.

These values guide IPF’s work both internally and externally, promoting a culture of care, integrity, and continuous improvement to further our mission.

ESSENTIAL JOB FUNCTIONS:

The Development and Operations Specialist will be a part of IPF’s non-legal team. The Development and Operations Specialist will support IPF’s Director of Development to develop the necessary non-grant resources to support its mission-driven programmatic activities, and will also support IPF’s Director of Operations and Public Engagement Manager with various responsibilities. Specifically, the Development and Operations Specialist will be required to:

SUPPORT FUNDRAISING EVENTS

• Manage the logistics of all fundraising events, including our annual comedy events and statewide events;
• Work with vendors to secure location, catering, A/V, etc., as required for event;
• Draft all print materials related to fundraising events, including sponsor flyers, programs, and sponsor boards;
• Work with Public Engagement Manager to promote events on IPF’s social media channels; and
• Coordinate travel arrangements for IPF’s clients who attend fundraising events.

MANAGE IPF’S DONOR DATABASE AND DONOR ACKNOWLEDGEMENTS

• Receive all gifts that are mailed to IPF;
• Record and process gifts in IPF’s donor database, Bloomerang;
• Acknowledge all gifts received in accordance with IPF’s gift acceptance policy;
• Manage constituent and donor data, including running reports and entering and updating data in Bloomerang, and maintain the accuracy and integrity of our data;
• Create regular development reports for the management team and board of directors;
• Create event pages on our payment platform, Qgiv, for ticket sales and sponsorships;
• Coordinate with the Director of Development and Director of Operations to reconcile gift and budget information as needed.

SUPPORT IPF’S FINANCE, OPERATIONS, AND PUBLIC ENGAGEMENT

• Maintain all documentation of IPF’s expenditures in accordance with IPF’s cash disbursement policy;
• Ensure expense reports are submitted by employees in a timely manner and comply with IPF’s travel policy;
• Support IPF’s Public Engagement Manager in the planning and execution of outreach events, as requested ; and,
• Assist with various office management tasks as requested by the Director of Operations.

OTHER RESPONSIBILITIES

• Support the planning and execution of meetings and speaking engagements, such as board meetings, staff retreats, and panels, as requested;
• General administrative and operational support duties as needed; and,
• Participate in all appropriate Innocence Network learning and collaboration opportunities.

Evening and weekend work are occasionally required and attendance at IPF events is expected.

QUALIFICATIONS & EXPERIENCE:

• High School Diploma or equivalent.
• 7-10 years of experience in an administrative support role; experience with event planning or in a nonprofit setting is a plus.
• Familiarity with donor database systems or the ability to learn.
• The ability to speak and write in Spanish is a plus.

KEY COMPETENCIES:

• Enjoys meeting people of all backgrounds, demographics and economic station.
• Is not hesitant about asking people to provide financial resources to the organization and relishes the opportunity to convince people of good will to support a worthy cause.
• Excellent writing and oral communication skills.
• Detail-oriented and superior organizational skills.
• Possesses a collaborative mindset that allows this person to be reliable, share ideas, take direction, communicate openly and honestly, ask for help when needed, offer help as needed, support co-workers, volunteers and board of directors members, and be willing to assist with things outside the job description when the need arises.
• A strong, demonstrated commitment to remedying injustice on behalf of vulnerable populations in general and to IPF's core mission of finding and freeing innocent people in Florida's prisons.
• Possesses Emotional Intelligence that allows this person to express emotions thoughtfully and to handle interpersonal relationships with respect and empathy.
• A team player with dedicated commitment to being a positive force within the organization and working well with others to achieve shared organizational goals.

Most of all, the ideal candidate absolutely must have a strong commitment to assisting underserved populations, fighting against racism and racial injustice and furthering IPF's core mission of finding and freeing innocent people in Florida's prisons.

COMPENSATION:

The anticipated salary range for this position is $50,000-$60,000

BENEFITS:

Besides being afforded the opportunity to work in an exciting, dynamic, and collegial small-office environment, the Event Coordinator will receive fully paid health, dental, and vision insurance, short- and long-term disability coverage, life insurance, and a generous vacation and sick time allowance. Additionally, IPF contributes 3% to a 403(b) retirement plan on behalf of the employee; the employee will have the ability to contribute to the 403(b) plan themselves up to the IRS limit.

HOW TO APPLY:

Please submit resume, cover letter, and list of references to the application at www.floridainnocence.org/employment

The Innocence Project Florida is an equal-opportunity, affirmative-action employer, that strives for diversity among its applicant pool as well as within its staff and board. We do not discriminate in employment decisions based on race, color, religion, sex, gender identity, sexual orientation, national origin, citizenship, age or disability. We strongly encourage people from all backgrounds, especially racial and ethnic minorities, veterans, people with disabilities, and smart people with non-linear/non-traditional experience and educational backgrounds to apply for this position. Most importantly, no matter their background, the person selected for this position must embrace, advocate for, and deeply value equity, diversity, and inclusivity.