Rental Coordinator

Rental Coordinator

Unitarian Universalist Church at Washington Crossing, Titusville, NJ

www.uucwc.org

Unitarian Universalist Church at Washington Crossing

The Unitarian Universalist Church at Washington Crossing is a vibrant, multi-platform Unitarian Universalist congregation of approximately 300 adults and 30 children. Serving both New Jersey and Pennsylvania, we pride ourselves on being theologically diverse, deeply relational and values driven.

Rental Coordinator

We seek a part time Rental Coordinator to help grow our income, while furthering our mission to offer our building in service to the wider community.

This position serves as the primary liaison between renters, church staff and some key lay leaders, ensuring that all events align with the church's mission, policies, and facility guidelines. The Rental Coordinator promotes excellent customer service, maximizes facility usage, manages rental agreements and payments, and works collaboratively with church leadership, maintenance, and ministry teams to ensure that all events are executed smoothly, safely, and professionally.

Essential Responsibilities

Communication and Marketing

• Promote church facilities to community organizations, businesses, nonprofits, and individuals.
• Develop relationships with local event planners, schools, and community groups.
• Respond promptly to rental inquiries via phone, email, and website.
• Conduct facility tours for prospective renters.
• Assist in developing marketing materials and online listings.

Rental Coordination

• Manage the rental calendar and scheduling process.
• Screen rental requests to ensure compatibility with church policies.
• Prepare rental agreements and collect required documentation.
• Coordinate setup, access, and facility requirements with church staff.
• Ensure renters understand facility rules and expectations.

Event Management

• Serve as the primary liaison between renters and church staff.
• Coordinate logistics such as room layouts, audiovisual needs, and building access.
• Conduct pre-event and post-event facility inspections.
• Address renter questions and resolve issues as they arise.

Administrative Duties

• Maintain accurate records of inquiries, bookings, contracts, and payments.
• Track rental revenue and commission earnings.
• Prepare periodic activity and revenue reports for church leadership.
• Ensure compliance with insurance, safety, and facility-use requirements.

Qualifications

• Strong sales, customer service, and relationship-building skills.
• Experience in event coordination, hospitality, property management, or venue rentals preferred.
• Excellent communication and organizational abilities.
• Ability to work evenings and weekends as needed.
• Proficiency with email, calendars, spreadsheets, and basic office software.
• Ability to work independently with minimal supervision.
• Respect for the church's mission, values, and facility-use policies.

Terms and Conditions

Payment: On commission as a 1099 Independent Contractor.

Commission: 20% of rental fees on use of UUCWC Rooms/Building. (Commission is not included on fees to pay A/V Team, Officiant, or Sexton.)

Commission is paid after rental fees have been collected by the church.