Program Assistant/Coordinator position

Position: Program Assistant, opportunity for advancement to Program Coordinator role

Start Date: Position open now

Salary: Based on experience, starting at $25/hour

Medical benefits, paid vacation and sick time with full-time employment

Hours: Part time to start, moving to full time spring 2026

Normal work hours are 8am – 5pm Monday-Friday (plus occasional hours outside of these)

Job Description

The NPFVOA Vessel Safety Program is a premier maritime training school dedicated to delivering USCG-approved and accepted courses, non-USCG courses, and safety training materials for fishermen and other mariners. We are a membership-based nonprofit organization that provides services to both our members and the general public. The Program Assistant provides general office reception and support, including answering phones, correspondence, data entry, etc. This position is also responsible for organizing our annual fundraising golf tournament, assisting with preparation of class manuals, announcements, etc., and maintaining the NPFVOA membership base.

Required Skills

• Professional manner – friendly, helpful, knowledgeable service to members, students, and industry at large
• Computer proficiency – Windows, Microsoft Office, internet, email
• Proper operation of office machines – phone, copier, printers
• Ability to handle multi-task projects
• Strong oral and written communication/editing skills
• Strong organizational and time management skills
• Self-motivator
• Occasional heavy lifting

Job Responsibilities

• Understanding of Vessel Safety Program components; answer common inquiries and promote association
• Perform general office duties, including front office reception, answering three-line phone, word processing, filing, copying, etc.
• Membership invoicing, direct mailings, record keeping, database entry, generate data reports
• Organize annual golf tournament
• Promotion, sales, mailing, and maintaining inventory of educational/training materials
• Assist with class registration, preparation of course handouts, mailings, notices, and database records as needed for classes and seminars
• Assist with class equipment and maintenance (e.g., turn immersion suits, haul and clean equipment, etc.)
• Coordinate room rentals (e.g., invoicing, set-up, morning prep/greeting, etc.)
• Keep all general office supplies well stocked; anticipate shortages
• Keep office/kitchen areas clean and ready for upcoming activities such as class, meetings, seminars, etc.
• Run occasional errands with mileage allowance (must have adequately insured vehicle and valid driver’s license)
• Other duties as assigned by Executive Director

NPFVOA is an equal opportunity employer. All qualified applicants will receive consideration for employment.

Our office is located at Fishermen’s Terminal in Seattle, WA. If interested, send resume and cover letter to info@npfvoa.org.

Medical benefits, paid vacation and sick time with full-time employment