Director of Business Operations

The Director of Business Operations serves as the Foundation’s senior accounting and financial operations leader, overseeing all administrative, accounting, and financial functions. This role is responsible for ensuring accurate financial reporting, maintaining strong internal controls, safeguarding financial assets, and ensuring compliance with applicable laws, regulations, policies, and contractual obligations.

The position reports jointly to the Foundation Executive Director and the Assistant Dean for Budget at the McIntire School.This role also directly manages the Staff Accountant. The Director works closely with Foundation leadership, University partners, Board committees, and external auditors.

Key Responsibilities

Accounting, Finance & Audit

• • Ensure compliance with generally accepted accounting principles (GAAP) and established financial policies and procedures
  • Oversee annual Foundation budget process, ensuring alignment with strategic goals and fiscal responsibility; prepare monthly and quarterly budget reports
  • Monitor cash flow and ensure adequate liquidity
  • Maintain accurate records for over 230 Foundation funds, adhering to donor restrictions and board designations
  • Oversee endowment management, including accurate records of principal (corpus) and earnings, compliance with endowment agreements, and timely and accurate quarterly distributions from UVIMCO
  • Supervise the Staff Accountant to ensure timely and accurate completion of accounts payable, employee expense reimbursements, and weekly, monthly, and annual closing of the books
  • Serve as the key contact to external auditors and prepare for all aspects of the annual audit
  • Prepare annual financial statements and IRS Form 990 drafts and related workpapers
  • Oversee the Foundation’s UVA Fund/Truist Visa purchasing card program
  • Provide oversight of the student club brokerage accounts

Administration, Governance & Compliance

• • Ensure compliance with federal, state, local laws and regulations, applicable University of Virginia policies, and Foundation policies
  • Manage annual compliance documents for the Foundation Board of Trustees
  • Oversee charitable solicitation registration requirements
  • Collaborate with Foundation leadership to prepare agendas and materials for biannual Foundation Board of Trustees meetings and Audit, Finance, and Investment Committee meetings
  • Oversee the implementation and administration of employee benefit and retirement plans
  • Supervise payroll processing
  • Ensure compliance with employment laws and regulations
  • Perform other duties as assigned by the Executive Director or the Assistant Dean for Budget

Qualifications

To fulfill the responsibilities associated with this position, the successful candidate will have a bachelor’s degree in business, accounting, or other related field and 7+ years of relevant experience. The CPA credential and/or advanced business degree is preferred. The following skills and attributes are crucial to the role:

• • Deep understanding of accounting concepts and transactions, especially in a non-profit context
  • Familiar with the regulatory and compliance framework of non-profit organizations
  • Ability to communicate Foundation financials effectively to McIntire School, Foundation, and Trustee and leadership
  • Strong leadership, team management, and collaboration skills
  • Ability to collaborate and communicate effectively across diverse internal and external partners, constituents, and stakeholders
  • Strong problem-solving and analytical abilities
  • Commitment to continuous learning and professional development
  • Ability to work independently, with minimal supervision and with discretion
  • Advanced experience with Microsoft Excel, Microsoft Word and Outlook, and accounting/financial software

Medical

Dental

Vision

Short-term & long-term disability

Generous PTO & Holidays

401K with employer contribution

Wellness Benefits

English