Administrative Assistant - The Women's Project

What You’ll Do

As Administrative Assistant you will be the administrative “face” of The Women’s Project (TWP), playing an essential role supporting TWP’s daily operations. You will be responsible for office reception and management, program calendars, recordkeeping, procurement, program communications, inventory, event planning, and budget tracking. You will also perform quality control tasks and assist with data collection and reporting for The Fedcap Group and program funder under the supervision of the Sr. Director and Program Manager.

Your responsibilities will include:

Calendar and Events Management

• Manage program calendar, including workshops, community events, and court dates, in collaboration with Program Manager.
• Support administration of community events, such as participant graduations and local outings.

Communications

• Draft and send monthly, weekly, and daily program workshops and event reminders to participants via text and email, including occasional telephone outreach, in collaboration with Program Manager.

Office Operations and Supplies Management

• Oversee office operations, including supplies and program space maintenance/organization.
• Monitor administration of budgets/allocations for participant necessities, transportation, cell phones, and program supplies under supervision of the Sr. Director and Program Manager.
• Coordinate all inventory and supply procurement and deliveries.

Program Data Maintenance and Documentation

• Collect and record program data for Fedcap, funder, and Sr. Director.
• Maintain and ensure accuracy of program documentation (contact lists, consents, receipts, referrals, etc.).
• Import referral documents into case management systems on a daily basis.

You’re a great fit for this role if you have:

• Associate's degree required, with Bachelor's degree preferred.
• 2+ years of administrative support experience in an office setting.
• Strong general proficiency with computers, mobile devices, other digital tools and platforms.
• Experience with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Proficiency in ZOOM technology.
• Experience using digital design programs to produce flyers, charts, and other program materials (e.g., Canva, Prezi, Acrobat, etc.)
• Familiarity with electronic case management systems (preferred); Or Willingness to be trained and develop into a proficient user of electronic case management systems.
• Bi-lingual Spanish verbal and written preferred.

Compensation & Benefits

• Compensation: $26-$28/hr
• Benefits
  • Health insurance (Medical, Dental, Vision)
  • Paid time off (Vacation, Sick, Floating)
  • Retirement plan 403(b)
  • Flexible Spending Account (FSA)
  • Commuter Benefits
  • Life/Accident insurance
  • Short-term Disability Insurance
  • Long-term Disability Insurance
  • Employee Assistance Plan (EAP)

Who We Are

Wildcat Service Corporation was founded in July 1972 by visionary social entrepreneur, Herb Sturz. It was the first organization in the United States to design and implement a transitional work program for unemployed persons with criminal convictions. Each year, Wildcat continues to assist thousands of individuals overcome economic and wellness barriers by providing employment opportunities, education, health and social supports.

Website: https://www.twp-nyc.org

Wildcat joined The Fedcap Group in 2011.

The Women’s Project Summary

The Women's Project (TWP) is a Wildcat community-based program aimed at securing the release of women and gender-nonconforming people held in New York City's jails and preventing the incarceration of women in New York State prisons. TWP staff provide comprehensive care coordination, court support, wellness groups, employment and education assistance, and connections to treatment and housing. TWP is funded by the New York State Division of Criminal Justice Services to provide alternative to detention (ATD) and alternative to incarceration (ATI) services in New York City for 55 women a year.

The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity.

• Health insurance (Medical, Dental, Vision)
• Paid time off (Vacation, Sick, Floating)
• Retirement plan 403(b)
• Flexible Spending Account (FSA)
• Commuter Benefits
• Life/Accident insurance
• Short-term Disability Insurance
• Long-term Disability Insurance
• Employee Assistance Plan (EAP)

Bilingual - Spanish and English; verbal and written preferred.