Programs Associate

Location: P.S. ARTS Office, Los Angeles

Schedule: Office Hours 9AM – 5PM, but must be able to work nights and weekends

Travel: Driving to school, community, and partner sites is required

Designation: Full-time; Non-exempt

Pay Rate: $26.00 per hour

Benefits: Medical, Dental, Vision, Life & Disability, 401k (unmatched), and FSA eligible

Start Date: May 2025

Position Overview:

Under the supervision of the Programs Director, the Programs Associate (“Associate”) will provide administrative and logistical support for the department’s activities, to further P.S. ARTS’ mission and achieve program goals. The support provided by the Associate, to both the program staff and in-school faculty, allows P.S. ARTS’ programs to run efficiently and effectively.

A successful Associate is organized, has great attention to detail, and is responsive and efficient in a fast-paced environment. They will be familiar with clerical tasks and have a foundational knowledge of arts-based programming. The Associate’s overall goal is to provide operational support and coordination to the P.S. ARTS programs team.

The Associate’s primary responsibilities include the following:

• Bookkeeping – process check requests, reimbursements, and credit card reconciliation; *
• Clerical – department-wide calendar maintenance, inter-departmental scheduling, meeting minutes, email correspondence, coordinating travel, data entry, etc.;
• Communications – monitor and respond to incoming programming requests;
• Coordination - provide logistical and tech support for team programs and events; *
• Events – represent P.S. ARTS at tabling events and festivals, including coordination, prep, and set up of booths/activities; *
• Family Art Nights (FANs) – serve as the primary point person for logistics and scheduling, and serve as the onsite liaison at FANs (up to 4 times including some late afternoons, early evenings, and some weekends), including prep, setup, and clean-up;
• Special Projects – provide admin and logistical support for team projects;
• Supply Orders - tracking, ordering, and distribution of faculty requests and budgets; *
• Serve as a point of contact and liaison for faculty; and
• Participate in P.S. ARTS events and engagement activities as required and needed. *

Please note this description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change in response to organization needs at the discretion of the CEO.

✽ A criminal history may have a direct, adverse, and negative relationship on these identified job responsibilities potentially resulting in the withdrawal of a conditional offer of employment. Additionally, per California Education Code § 45122.1, § 45125.1, and § 44237, criminal history restrictions apply.

Knowledge, Skills & Abilities

• 1+ year of experience in clerical and receptionist duties
• Strong administrative and organization skills
• Demonstrated experience in large-scale budget tracking and supply ordering;
• Demonstrated experience using office-based platforms i.e., Microsoft Office, Adobe, Asana, Zoom, etc.
• Ability to handle multiple tasks and deadlines
• Work with a fluctuating and dynamic schedule
• Excellent communication skills with a collaborative spirit to represent P.S. ARTS and its values in public-facing opportunities
• Interest in arts-based community outreach and engagement
• Bilingual in Spanish/English, preferred

Working Conditions:

• Lift, push, or carry supplies, equipment, instruments, or furniture up to 40 lbs.
• Bend, twist, reach, stand and/or sit for long periods of time.
• View LCD screens for long periods of time.
• Work with video equipment and a comfort with being recorded.
• Travel and attend meetings and events outside of your worksite. Due to responsibilities requiring regular travel, driving may be an essential job responsibility for this position.

About P.S. ARTS:

P.S. ARTS encourages all employees to feel empowered by and model the Organization’s values of Art, Community, Equity, Innovation, and Excellence.

The P.S. ARTS team is a diverse group of people with different skillsets and experiences, from various cultures and backgrounds with one thing in common – a dedication to arts education. We’re all here to make a difference and we know nonprofit work is hard, so we try to be thoughtful about building a rounded compensation package that includes health and welfare benefits, an excellent paid holiday schedule, etc. Please feel free to ask us about it!

How to Apply:

PRIORITY DEADLINE: 05/06/2025

P.S. ARTS is an equal opportunity employer and dedicated to better reflecting the communities we serve while building an inclusive environment for people of all backgrounds and ages. P.S. ARTS also supports and will provide reasonable accommodation to ensure the application process is accessible to candidates who require additional accommodation. P.S. ARTS will consider qualified applications with arrest or conviction records for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.