Senior Accounting Manager

• *This position requires 4 days in-office. Friday is a work from home day**

About OIC of America

For nearly six decades, OIC of America has stood as a beacon of possibility—transforming lives through the radical act of believing in human potential. Born from the civil rights movement with a vision that everyone deserves opportunity regardless of circumstance, we carry forward this legacy with unwavering conviction.

Strategically located in the hearts of forgotten places, OIC of America deeply connects with the authentic needs of the people we serve. We’re leveraging 60 years of experience to transform the lives of individuals and strengthen the fabric of communities through meaningful participation in today’s economy.

Our Vision

To be an equalizer for poor communities by providing quality education and training through a national network of local affiliates. We believe investing in people is the answer to addressing the national labor shortage. We know we can ensure people of all races and all backgrounds are successful for the good jobs America’s employers need to fill.

Our Mission

We’re fighting for a country where all communities can support themselves and their families. Through collaboration and commitment, we break cycles of poverty and injustice to create a more just society. For everyone.

Position Summary

The Senior Accounting Manager ensures the smooth operation of OIC of America’s day-to-day accounting functions, including accounts payable and receivable, general ledger maintenance, monthly closes, and STN partner invoicing and audit management. Reporting to the Director of Finance, this role also contributes to grant compliance, audit preparation, and internal control processes.

The ideal candidate is a highly organized, detail-oriented, and systems-savvy accounting professional with nonprofit experience and a passion for supporting mission-driven financial stewardship. This person will ensure accurate financial records, timely payment processing, and the integrity of partner invoicing systems as OIC of America scales its impact.

Accounting Operations & Compliance

• Perform and oversee daily accounting functions, including accounts payable (AP), accounts receivable (AR), and bank reconciliations.
• Manage the monthly close process in collaboration with the Director of Finance.
• Maintain the general ledger, ensuring timely and accurate recording of financial transactions.
• Prepare and post journal entries, accruals, and adjustments.
• Support the preparation of monthly, quarterly, and year-end financial statements in accordance with GAAP.
• Ensure all transactions are properly documented and coded to the correct funding source and chart of accounts.

Invoicing & Partner Financial Administration

• Lead the invoicing process for all STN (Sullivan Training Network) partners, ensuring accuracy, timeliness, and compliance with contract terms.
• Coordinate with the PM, STN to align invoicing schedules with partner deliverables.
• Track outstanding balances and follow up on collections as necessary.
• Reconcile incoming payments from drawdowns, corporations and other funders.

Accounts Payable & Receivable (AP/AR)

• Oversee all outgoing payments, including vendors, consultants, contractors, and partners.
• Process and track incoming revenue and grant disbursements.
• Maintain vendor files and ensure W-9s and 1099 reporting requirements are met.
• Monitor and maintain the cash disbursement schedule, flagging issues for resolution.
• Implement payment approval workflows and internal controls per financial policies.

Budget & Grant Support

• Assist with budget tracking and variance analysis by providing timely reports and expenditure updates to the Director of Finance.
• Support grant and contract reporting by preparing and maintaining documentation of expenditures tied to restricted funding.
• Work with program and development teams to ensure expenses align with funder budgets.

Internal Controls, Systems & Audit Support

• Ensure proper documentation and approval processes for all financial transactions.
• Contribute to the maintenance of strong internal controls and compliance with regulatory and audit standards.
• Support the annual audit by preparing schedules, reconciliations, and responding to audit inquiries.
• Assist in documenting finance SOPs and systems improvements.

Qualifications

• Minimum 6 years of accounting experience, preferably in a nonprofit or grant-funded environment.
• Strong understanding of GAAP, nonprofit fund accounting, and grant compliance.
• Experience managing AP, AR, general ledger, and monthly close processes.
• Prior experience with partner invoicing or subrecipient financial management strongly preferred.
• Demonstrated ability of transactional accuracy.
• Experience with process improvement/streamlining.
• Strong verbal and written communication skills for internal and external stakeholders.
• Demonstrated ability to manage competing priorities and meet deadlines.
• Proficiency in FundEZ, Microsoft Excel, and accounting systems; experience with bill.com or similar AP platforms a plus.
• Excellent organizational, time management, and attention to detail skills.
• Ability to work independently and collaboratively with a growing, mission-focused team.
• Bachelor’s degree in accounting, finance, or related field required
• Commitment to financial integrity, transparency, and OIC of America’s core values of Trust through Truth, Justice in Every Action, Courage to Grow, and Honor in All Things.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties, as necessary.

Compensation:

The salary range for this position is$85,000- $90,000 based on a 37.5-hour work week for this exempt position. Salary offered may vary depending on relevant factors as determined by OIC of America, which may include, but are not limited to, background and experience, knowledge, skills and abilities, certifications and licensures internal salary ranges, geographic location and other organizational needs.

ADA Specifications:

• Ability to communicate information and ideas so others will understand.
• Ability to learn/translate/refer to technical material and produce extensive written communications.
• Ability to travel to external meetings both locally and nationally, including periodic overnight travel.
• Normal work requires frequent use of the telephone and computer (monitor, keyboard, mouse).
• Ability to be mobile at meetings and events.
• May be required to move about frequently in the office to access file cabinets, office equipment, attend meetings, etc.
• May require standing/sitting for prolonged periods of time during meetings and conferences.
• Must be able to communicate in large gatherings and conduct information sessions with technology so others will understand.

Applicants in need of special assistance or accommodation during the interview process or in accessing our website may contact us by sending an email to kpasquarella@oicofamerica.org. In your email, please include your name and preferred method of contact, and we will respond as soon as possible.

We are an equal opportunity employer committed to attracting and maintaining a diverse work force. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status or any other characteristics protected by federal and Philadelphia and Pennsylvania state laws.

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