Sponsorship Assistant

The Sponsorship Assistant supports the fulfillment and administration of sponsorship and advertising at the Boston Bar Association (BBA). This entry-level role plays a key part in delivering sponsor value by coordinating benefit logistics, ensuring accurate and timely deliverables, and maintaining strong communication with sponsors, advertisers, and partners. The ideal candidate is highly organized, detail-oriented, and proactive in ensuring the smooth execution of sponsor commitments across various BBA departments and platforms.

Key Responsibilities:

Sponsor Fulfillment & Communications:

• Serve as the primary administrative contact for Conference and Event sponsors following the completed sale.
• Collaborate with sponsor contacts to confirm receipt of sponsor deliverables such as attendee names, ad files, headshots, logos, and other assets.
• Coordinate invoicing and collections with the F&A department.
• Ensure sponsors receive timely updates, deadlines, and reminders related to their package benefits.
• Respond to sponsor inquiries and help guide them through their benefit activations.

Marketing & Brand Integration

• Work with the Marketing and Communications team to confirm placement of sponsor logos on BBA webpages, emails, social media, and printed collateral.
• Ensure logo accuracy and visibility in event-related materials, including signage, programs, slideshows, and posters.
• Support the delivery of digital and print advertising benefits.
• Gather performance analytics and other collateral (i.e., photos, program books, etc.) for reporting back to sponsors.

Job Board & Member Benefit Administration

• Support BBA Career Center activities, including posting jobs, assisting job poster inquiries, and analyzing performance metrics.

Other Membership & Business Development Duties

• Answer member inquiries by phone.
• Provide assistance at the front desk or at events upon request.
• Update member database as requested.

Qualifications & Experience:

• 0-2 Years of Experience
• College degree strongly preferred
• Experience in a professional setting strongly preferred
• Proficiency in Microsoft Office
• Ability to keep track of multiple projects at once for different departments
• Ability to write professional correspondence
• Excellent customer service skills
• Experience with Saleforce a plus