Executive Support and Board Management Specialist

Position Summary

Anera is seeking a highly organized and proactive Executive Assistant and Board Manager to support the Chief Executive Officer (CEO) and Chief Operating Officer (COO). This position plays a critical role in ensuring smooth executive operations and effective Board governance.

The role is responsible for managing the executives’ schedules; managing the logistics, documentation, and communications associated with Anera’s Board of Directors; and other administrative duties in the Executive Office. The Executive Assistant provides core administrative support to the CEO and COO (but does not support the CEO’s special projects as that function is fulfilled by a dedicated Advisor and Special Assistant). The Executive Assistant will support the COO in following up on legal, governance, and compliance-related issues.

Key Responsibilities

Executive Support

• Provide high-level administrative support to the CEO and other executives, including managing calendars, scheduling meetings, coordinating travel, and handling correspondence.
• Support the quality preparation of briefing materials, presentations, and reports.
• Serve as a liaison with internal staff and external stakeholders on behalf of the executive office.
• Coordinates with the CEO’s existing special advisor. This existing advisor is responsible for strategizing on, tracking and following up on CEO initiatives and external engagements, particularly with US and other government officials, including the US Congress, Administration, and foreign embassies.
• Supports the COO in tracking and following up on legal, governance, and compliance matters.

Board of Directors Management

• Serve as the internal manager and liaison for the Anera Board of Directors, maintaining accurate and organized records of all Board-related materials.
• Plan, schedule, and coordinate quarterly Board meetings and committee meetings, including in-person and virtual formats.
• Prepare and distribute meeting agendas, background materials, and official minutes in coordination with board and staff officers.
• Ensure timely communication between the Board and Anera leadership, and monitor compliance with all corporate governance policies and timelines.
• Track Board resolutions, votes, and follow-up actions, maintaining secure and accessible archives.

Qualifications

• Minimum 6 years of experience in an executive assistant, board liaison, or similar role, preferably in an international nonprofit organization.
• Demonstrated ability to work with a globally distributed staff and senior leadership team.
• Ability to work with Boards of Directors with discretion and professionalism.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Comfortable with legal processes or terminology.
• Proficiency in Google Workspace, Microsoft Office, and virtual meeting platforms (e.g., Zoom, Teams).
• Experience preparing official meeting minutes and coordinating governance processes is highly desirable.

Preferred Attributes

• Familiarity with nonprofit governance, corporate compliance, or legal documentation.
• High degree of integrity and commitment to confidentiality.
• Comfortable with diplomatic communication, protocol, or functions.
• Flexibility and adaptability to support dynamic, mission-driven leadership.
• Arabic fluency