Office Manager - Chestnut Hill Conservancy

Chestnut Hill Conservancy

Open Position: Office Manager

The Chestnut Hill Conservancy seeks an Office Manager to provide critical administrative support for staff, programming, and facilities.

Founded in 1967 as the Chestnut Hill Historical Society, the Chestnut Hill Conservancy is a community educational center, archive, land trust, and advocate for the preservation, conservation, and history of neighborhoods in the Wissahickon watershed in and around Philadelphia. The Conservancy is dedicated to preserving the historical, architectural, and cultural resources and the open spaces that define the character of Chestnut Hill and surrounding communities in the Wissahickon watershed.

Reporting to the Executive Director, the Office Manager will join a strong, collegial, and supportive team of five full-time equivalent employees at the Conservancy.

Responsibilities include:

• Coordination of office meetings, including calendars, reminders, materials, refreshments, set up, and clean up; manage schedules for public spaces
• Support of off-site events, including preparation, ticketing, registration, refreshments, set up, and clean up
• Greet office visitors and callers, connecting them to appropriate personnel
• Tech support in office and with public programs/events
• Manage and order office or event supplies; track office and building budget and inventory
• Handle mail and bank deposits
• Support staff in the organization of corporate records, contracts, server files, and backups
• Support development team and bookkeeper with fundraising-related documentation
• Maintain order in public and shared office spaces; organize staff cleanups and assist with trash removal
• Support ongoing maintenance of office equipment and office building, including coordination with repair people
• As needed, other administrative assistance to Executive Director and department heads (Development, Communications and Programs, Easements, and Archives)

Desired skills, abilities, and interests:

• Interest in supporting the Chestnut Hill Conservancy’s mission
• Well-organized, professional, detail-oriented, and comfortable managing the operational and administrative needs of a small nonprofit office
• Clear communicator and self-starter with the ability to work independently within a fast-paced environment with sometimes shifting priorities
• Adaptable, flexible, strategic “team player” and problem solver
• Curiosity to learn more about the Conservancy and the potential to grow within the organization
• B.A. or B.S. and at least two years of relevant administrative experience, including solving routine technical and office management issues; nonprofit experience a plus
• Proficient in Microsoft Office and Adobe Creative Suite
• Valid driver’s license and use of a car
• Ability to walk up stairs, ladders, and over varying terrain; ability to occasionally move boxed files, archival documents, and equipment weighing up to 40 pounds
• Willingness to work occasional Conservancy evening and weekend events

Salary and benefits:

This is a full-time, in-person position with an annual salary in the range of $45,000 to $50,000 (commensurate with experience), including health insurance, 13 paid holidays, and two weeks of vacation time). Flex time is available, if approved in advance, to accommodate occasional evening and weekend work related to meetings or events.

To apply:

E-mail a resume and cover letter to admin@chconservancy.org with the subject line “Application to Office Manager Position.” This position is available immediately and will remain open until filled.