Emprego
Senior Accounts Payable Clerk
Detalhes
Descrição
The Senior Accounts Payable Clerk is responsible for the accurate, timely, and compliant processing of accounts payable transactions for a multi‑location nonprofit organization. Reporting to the Controller, this role serves as a senior‑level contributor within the Finance Department, providing expertise in invoice processing, vendor management, credit card administration, and internal controls. The Senior Accounts Payable Clerk plays a key role in maintaining financial accuracy, supporting audits, and ensuring strong stewardship of organizational resources.
Essential Functions & Responsibilities
Accounts Payable Operations
- Process high‑volume accounts payable transactions, including vendor invoices, employee reimbursements, and recurring payments, ensuring accuracy and timeliness.
- Review invoices for proper approvals, coding, and compliance with organizational policies and funding requirements.
- Maintain accurate vendor records, including setup, updates, and documentation in accordance with internal controls.
- Prepare and process weekly or biweekly payment runs, including checks, ACH, and electronic payments.
Reconciliations & Financial Accuracy
- Reconcile accounts payable subledger activity to the general ledger.
- Assist with month‑end, quarter‑end, and year‑end close processes related to accounts payable.
- Investigate and resolve discrepancies, duplicate payments, or vendor inquiries promptly and professionally.
Credit Card & Purchasing Support
- Support the administration of organizational credit card programs, including receipt review, reconciliation, and compliance monitoring.
- Assist in enforcing purchasing and expense policies and providing guidance to internal stakeholders.
Compliance, Controls & Audit Support
- Ensure adherence to internal controls, accounting policies, and nonprofit accounting standards.
- Maintain organized and auditable records to support internal and external audits.
- Assist the Controller and Finance team with audit preparation and documentation requests.
Collaboration & Process Improvement
- Serve as a knowledgeable resource for department and site staff regarding accounts payable processes and requirements.
- Identify opportunities to improve accounts payable workflows, documentation, and efficiency.
- Participate in Finance system enhancements, implementations, or cross‑functional projects as assigned.
Finance Competencies
- Accounts Payable Expertise: Strong understanding of AP processes, invoice lifecycle, and vendor management.
- Accuracy & Attention to Detail: Demonstrated commitment to precise data entry and financial integrity.
- Internal Controls & Compliance: Knowledge of internal controls, audit requirements, and nonprofit accounting practices.
- Systems Proficiency: Comfort using accounting systems and automated AP tools; strong Excel skills preferred.
- Problem Solving: Ability to independently research and resolve discrepancies and payment issues.
- Communication & Collaboration: Effectively communicates with vendors, branch staff, and Finance leadership.
Qualifications
- Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.
- Minimum of 4–6 years of progressive accounts payable experience, preferably in a nonprofit or multi‑location environment.
- Experience working with accounting systems and electronic payment platforms.
- Strong organizational skills and ability to manage multiple priorities and deadlines.
Benefícios
We offer a competitive compensation and benefits package, which includes medical, prescription, dental, and vision coverage. We also offer generous paid time off (PTO), paid sick leave, paid holidays, a legal plan, long-term disability, life insurance, 12% retirement benefits upon eligibility, a 403 (b) plan, an employee assistance program, professional development opportunities, Metro Y program discounts, and complimentary use of YMCA facilities. Full-time employees may be eligible for the Public Service Loan Forgiveness (PSLF) program.
