Grant Development and Communications Coordinator

Job description

Are you looking for a role where the work you do will directly make a difference in the lives of others? Are you interested in joining an organization with a powerful mission that includes breaking down barriers, increasing inclusion and impacting the lives of children and families?

Friendship Circle of Pittsburgh provides a broad range of programs for adults and children with diverse abilities through corporate partnerships and initiatives within the community. In this Grant Development and Communications Coordinator position, you will serve the critical role to assist in securing funding and with the communications that supports our mission and the important work we do.

Here is how you will make an impact:

Grant & Development Responsibilities (60%):

• Coordinate and manage the grant process for the organization.
• Draft, format, revise and submit grant proposals, including budgets and any necessary appendices.
• Communicate and coordinate with key contacts at existing and potential funding sources to supply needed documentation according to established parameters and deadlines for grants.
• Assist with efforts to maintain current and develop new foundation, corporate and organizational donor relationships by performing research and audience analysis, preparing and sending ask and thank you letters, handling follow-up communication, preparing reports, etc.
• Manage all finance needs specific to development including monitoring receipt of donations and check and bill processing, in collaboration with office manager.
• Serve as point of contact for any audit needs of the organization.
• Assist Executive Director in coordinating annual event sponsorships, keeping accurate records of the same and handling any necessary paperwork and follow-up.
• Create organizational annual report and other written development materials, maintaining consistent quality of language and messaging.
• Assist in the development of the organization’s Planned Giving and Endowment initiatives.
• Assist with additional development responsibilities and event preparations prior to annual fundraiser.

Communications & Marketing Responsibilities (20%):

• Work with Program Director, DOO and team to develop organizational marketing and messaging strategies.
• Create, maintain and update the written marketing plan for the organization with marketing team input and develop methods for evaluation of the plan’s success.
• Maintain the shared marketing calendar.
• Create email blasts, blog posts, press releases, brochures, flyers, mailers and other promotional materials, as needed
• Share communications and marketing developments with staff and help to coordinate communications initiatives.
• Seek out new media opportunities.

Administrative Responsibilities (20%):

• Assist Executive Director with scheduling and general office tasks.
• Serve as point of contact for Board of Directors, Development Committee, Sponsorship Committee and other meetings; coordinate and setup for said meetings with front-desk staff.
• Prepare agendas and supply reference materials for said meetings.
• Attend Board meetings and take meeting minutes.