Program Coordinator (Maine and Chief of Staff)

Conservation Law Foundation (CLF) is seeking a Program Coordinator to join our team in Maine working to protect New England’s environment for all people. The Program Coordinator will provide key administrative and programmatic support for the CLF team in Maine as well as for CLF’s Chief of Staff.

The Program Coordinator will spend approximately 70% of their time providing administrative and other support for CLF’s Maine office including scheduling meetings, financial tasks, state advisory board responsibilities, research and writing, and development efforts. They will work closely with the Vice President for Maine to ensure operations of the Maine office are running smoothly. The other 30% of the time, the Program Coordinator will provide administrative support remotely to the Chief of Staff, who is located in Boston.

The Program Coordinator reports to the Vice President for Maine and will be based in the Portland, Maine office. The position will be expected to come into the Maine office at least 2-3 days per week with flexibility for remote work within the state otherwise. The Coordinator will occasionally travel to Boston or other locations within New England to provide in-person support to the Chief of Staff.

What you’ll do

• Provide general administrative support to Maine staff and to the Chief of Staff, such as planning meetings and events, taking minutes and notes, assisting with legal filings, coordinating information technology needs, and covering office reception;
• Support development efforts for the Maine office and CoS, including coordinating visits and calls to donors and assisting with the planning and execution of special events as well as communications with Board members, donors, and other external stakeholders;
• Oversee a variety of office management responsibilities, including on-boarding of staff, board members, and interns, financial tracking, and reporting, and ensuring the smooth operation of all Maine office activities;
• Attend quarterly senior team retreats in-person to provide support on set-up, technology, and note taking;
• Conduct research on laws, policies, and best practices;
• Prepare reports, memos, public comments, and presentations;
• Provide administrative support to organization-wide initiatives including budget and policy planning, strategic planning, and staff retreats;
• Draft public education materials, blogs, and social media posts;
• Assist with special projects assigned, including short-term assignments to support other senior leaders;
• Assist attorneys with Maine State Bar Association obligations; and
• Other duties as specified.

What you’ll need

We are looking for a motivated and mature self-starter who can work both independently and as a productive team member. To be successful in this role, you’ll need:

• At least 3-5 years of professional work experience or equivalent;
• Ability to take initiative, solve problems, and assess priorities;
• Commitment to developing new skills and responsibilities including legal research skills;
• Demonstrated experience with general office procedures;
• Strong administrative capabilities, including proficiency with Microsoft Office 365 (Outlook, Excel, Word, PowerPoint, SharePoint, etc.);
• Strong organizational, interpersonal, and communication skills;
• Excellent judgement and a commitment to strict confidentiality where appropriate;
• Commitment to working collaboratively with colleagues and partner organizations;
• Commitment to diversity, equity, and inclusion; and
• An undergraduate degree is strongly preferred.

Our highest priority is finding the best candidate for the job. Research has shown that people of color and women are less likely to apply for jobs if they don’t believe they meet every one of the qualifications described in a job description. Our hiring process is centered on assessing candidates with various lived experiences. We encourage you to apply, even if you don't believe you meet every one of our described qualifications or have a less traditional background.

About CLF

Conservation Law Foundation (CLF) protects New England’s environment for the benefit of all people. A non-profit, member-supported organization, CLF uses the law, science, and the market to solve the region’s most challenging environmental problems, from climate change to ocean conservation to transportation. Every day, CLF advocates stand up for New Englanders—in statehouses, courthouses, boardrooms, regulatory hearings, and community gatherings—to forge innovative paths to environmental progress and economic prosperity for all in our region. To that end, CLF frequently works with communities of color, and those that are economically or otherwise disadvantaged, which often suffer disproportionately from the impacts of environmental degradation.

CLF is committed to diversity among our staff, volunteers, boards, and membership and creating a positive, inclusive workplace culture where all can thrive.