Executive Assistant / Human Resources Generalist

The Senior Source is the #1 resource in the Dallas area for empowering and equipping individuals and families to navigate aging. Since 1961, we have provided financial and emotional services for older adults to age with dignity and purpose. Whether older adults are navigating financial matters, caregiving issues, or senior living options, The Senior Source guides them towards a successful solution.

We are seeking a proactive, organized, and discreet professional to serve as Executive Assistant to the CEO and HR Generalist. This hybrid role combines core human resources responsibilities with high-level executive support. The ideal candidate is a skilled communicator and problem-solver who can manage confidential matters, streamline HR processes, and support the CEO in day-to-day operations and strategic initiatives.

KEY RESPONSIBILITY AREA: Executive Assistant

As the Executive Assistant, this individual is responsible for providing administrative and strategic support to the President & CEO and will function as the primary contact person for the Board of Directors and associated working groups (Board Executive Committee, Planning Committee, and Nominating Committee).

• Manages the President & CEO’s calendar, ensuring that the President & CEO’s schedule is handled in an efficient and professional manner.
• Manages and serves as the Board of Directors liaison with high-level administrative tasks which include meeting logistics, scheduling, and reporting; ensures the Board records, correspondence, minutes and activities are maintained.
• Works with the President and Board Chair on meeting schedules and communications.
• Works on behalf of the President & CEO to ensure Board policy and report documentation is complete.

KEY RESPONSIBILITY AREA: Human Resources Generalist

The human resource generalist is responsible for performing HR-related duties on a professional level and works closely with senior management. This position carries out responsibilities in the following functional areas: benefits administration, employee relations, onboarding, policy implementation, and employment law compliance.

• Provides new staff orientation, refines onboarding procedures, and implements offboarding standards.
• Maintain HRIS systems and employee records in accordance with legal and company standards.
• Addresses and documents any employment relations issues or grievances.
• Processes all personnel action forms and ensures proper approval, i.e. Performance Plans, Wage Change Forms, Disciplinary Action forms, etc.
• Develops, recommends, and implements personnel policies and procedures; maintains handbook on policies and procedures. Writes, revises, edits, and proofreads these policies and procedures and related documents as needed.
• Partners with employees and management to communicate various human resource policies, procedures, laws, standards, and other government regulations.
• Liaison to benefits providers and broker.
• Manages annual benefits open enrollment period, including arranging for distribution of plan summary materials and required notices, assisting with communication of changes to employees, and processing changes within deadlines.

QUALIFICATIONS

• Bachelor’s degree is required.
• 3+ years of experience supporting C-level executives, preferably in a nonprofit or mission-driven organization
• 5+ years of experience in an HR Generalist or HR Coordinator role.
• Strong interpersonal skills with ability to work with people at all levels of an organization.
• Demonstrated ability to work independently within interpretive guidelines, take initiative, and perform effectively in fast-paced environment.
• Excellent responsive customer service focus and great team player.
• High level of discretion, integrity, and professional maturity.
• Excellent computer skills: proficient in the use of Microsoft Office, with particular expertise in the use of Excel, PowerPoint, Outlook and Word.
• Knowledge of HR laws, best practices, and systems (e.g., Paycor, Paychex, ADP).

• Generous PTO policy
• 403B contribution plan with employer matching
• Opportunities for working remotely with supervisor permission
• A collaborative culture with team building and staff events throughout the year

English