Grants, Contracts, and Revenue Operations Manager (PART TIME)

Position Summary

The Camden Coalition is seeking a highly organized and detail-oriented professional to join our Shared Services department in a part-time role supporting both the Strategy & Advancement and Finance teams. This position plays a critical operational role in maintaining the systems, documentation, and processes that support the Camden Coalition’s grant funding, contracts, and financial administration.

Working under the supervision of the Director of Strategy & Advancement and in close collaboration with the Chief Financial Officer, the individual in this role will help ensure that grant submissions, reporting requirements, contract documentation, and invoicing processes are completed accurately and on time. The work requires strong attention to detail, comfort managing multiple administrative systems, and a commitment to maintaining organized records and clear documentation across teams. This role is well-suited for a professional with prior experience in nonprofit operations, grants administration, finance operations, or contract administration who takes pride in keeping complex organizational processes running smoothly.

At the Camden Coalition, strong operational infrastructure enables strong programs. This position provides essential support to the teams stewarding the Camden Coalition’s grants, sponsorships, and contracts, helping ensure that funding and partnerships are managed with accuracy, transparency, and care.

Requirements

Roles & Responsibilities:

Grants & Sponsorship Operations

• Support administrative and operational aspects for the organization’s grant and sponsorship portfolio.
• Coordinate the preparation and submission of grant applications and sponsorship proposals.
• Manage grant documentation and submission processes, including compiling required materials and ensuring compliance with funder requirements.
• Track grant deliverables, reporting deadlines, and sponsor commitments across the funding lifecycle.
• Coordinate the preparation and submission of required grant reports and sponsor deliverables.
• Support sponsor engagement and renewal by maintaining communication and ensuring fulfillment of sponsorship benefits.

Contracts & Revenue Management

• Support financial administration of contracts, including invoicing, revenue tracking, and compliance with contract terms.
• Review executed agreements to identify billing terms, deliverables, and reporting requirements.
• Prepare and submit invoices in accordance with contract terms and billing schedules.
• Compile supporting documentation required for invoicing, including time records, deliverables, and expense details.
• Track invoice status and monitor outstanding receivables, coordinating follow-up as needed.
• Maintain records of contract revenue, payment schedules, and financial obligations.

Systems & Process Management

• Maintain the systems and processes that support grants, contracts, and revenue tracking across the organization.
• Maintain and update the organization’s grant and contract tracking systems to ensure accurate and timely information.
• Ensure alignment between development tracking tools and financial records.
• Maintain shared documentation and standardized templates for proposals, contracts, and reporting.
• Improve internal processes for tracking funding opportunities, submissions, reporting deadlines, and contract obligations.
• Support internal teams in navigating grant, contract, and reporting requirements.

Key Skills and Abilities:

• Exceptional attention to detail, with the ability to manage complex documentation and ensure accuracy across proposals, contracts, invoices, and reports.
• Strong organizational and project management skills, with the ability to track multiple deadlines, funding opportunities, and reporting requirements simultaneously.
• Strong time management and prioritization skills, with the ability to balance multiple competing tasks and meet firm external deadlines.
• Comfort working with data and administrative systems, including CRM platforms, financial systems, and online submission portals.
• Reliability and follow-through, ensuring that commitments, submissions, and financial processes are completed accurately and on time.
• Collaborative working style, with the ability to coordinate with program staff, finance teams, and external partners to gather information and meet requirements.

Preferred Qualifications:

• Experience supporting nonprofit grants management, including proposal submission, reporting, and compliance tracking.
• Familiarity with government, foundation, and corporate grant processes and online grant submission portals.
• Experience working with contracts and invoicing tied to deliverables, milestones, or time-based billing.
• Experience using CRM systems or grant management databases to track funding opportunities and funder relationships.
• Familiarity with financial tracking or accounting systems used for invoicing, revenue tracking, or accounts receivable.
• Experience supporting cross-functional teams in meeting external reporting and compliance requirements.
• Experience working in mission-driven or nonprofit organizations.

Competencies

• Communication: Uses effective oral and written communication to facilitate inclusive conversations within our diverse communities including (Coalition) colleagues, partners, and consumers, while demonstrating empathic listening.
• Growth Mindset: Views growth as important for personal and professional development; seeks out opportunities to expand skills, even if change is required; demonstrates curiosity and eagerness to learn.
• Problem Solving: Can identify challenges; formulates and implements solutions drawing on the expertise and input of others; Makes decisions effectively and responsibly.
• Relationship Building: Helps colleagues as needed, views responsibilities as shared. Represents the organization among external stakeholders, influences audiences, and communicates in a sophisticated way about the organization’s vision and work.
• Workload Management: Breaks down a work task/project into process steps and executes them effectively, adjusting course as needed. Uses self-management techniques in order to continuously improve own behavior and performance.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee will frequently stand, walk and sit in an office environment.
• There will be occasional lifting up to 15-20lbs.

Work Environment

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.
• Although work is primarily indoors, you may be required to travel outside to business community locations.
• The position is a hybrid role that requires a minimum of in-person attendance each week at the Camden, NJ, office. Currently, the Camden Coalition workforce is in the office on Tuesdays & Wednesdays.

Nothing in this position description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, gender (including pregnancy), national origin, nationality, ancestry, age, familial status, marital/civil union status, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, disability status (mental or physical, including perceived disability, and AIDS and HIV status), protected veteran status or any other characteristic protected by law.