Finance Manager

FINANCE MANAGER

CITYSEED, NEW HAVEN, CT

Full-Time Hybrid Position

CitySeed’s mission is to engage the community in growing an equitable, local food system that promotes economic development, community development, and sustainable agriculture. Three core programs support the entire food system, from field to shelf, and advance our vision of a sustainable model of local economy, urban community, regional agriculture, environmental stewardship, and well-being through food.

1- Year-round Farmers Markets bring local food directly to New Haven neighborhoods, while supporting CT farm viability.

2- Sanctuary Kitchen- includes a catering social enterprise and trains refugee and new resident chefs in culinary skills, facilitating economic mobility and building intercultural understanding.

3- Incubation- wraparound food business support services remove barriers to food entrepreneurship and link new businesses to local farmers.

For more information, please visit www.cityseed.org.

The Financial Manager will oversee CitySeed’s day-to-day financial activities as part of a mission-focused, and collaborative workplace. In collaboration with the Managing Director and Program Directors, the Financial Manager will ensure accurate financial record keeping, support budget development and monitoring, and provide regular financial reporting. Primary responsibilities include maintaining accurate financial records, providing timely financial reports, tracking grant expenses, managing accounts receivable and payable, executing monthly drawdowns, processing payroll, and performing other bookkeeping and accounting duties as needed. The Financial Manager reports to the Managing Director of Operations and works across programs and functions to establish, refine, and maintain the organization’s financial systems.

RESPONSIBILITIES

Record Keeping

• Maintain and reconcile monthly bank and credit card statements in QuickBooks
• Work with Program Directors to maintain accurate accounts receivable records in Quickbooks
• With Managing Director identify opportunities for efficiency and process improvements within financial operations
• Maintain QuickBooks integrations and mapping
• Classify and maintain records of contributed and earned income received through ACH, cash, checks,

PayPal and Square

• Track grant-related expenses and draw down on reimbursable grants
• Prepare and record bank deposits and manage cash boxes
• Process weekly accounts payable through bill.com, including timely reimbursements to farmers and vendors
• Track grant-related expenses and draw down on reimbursable grants
• Collaborate to improve internal systems for data collection and grant expense tracking

Grants Management

• Collaborate with Development and program staff on grant application budget development and grant budget modifications
• Track grant spending against budget, perform monthly drawdowns on conditional grants and grant revenue recognition
• Maintain, update and enforce Uniform Guidance policies
• Prepare and file grant financial reports with granting agencies

Reporting

• Create monthly financial reports including, but not limited to, Cash Flow, Budget Vs. Actual, and

Statement of Financial Position

• Provide monthly programmatic financial reports to Program Directors to ensure a shared understanding of the organization’s financial position and to support program management

Budget and Compliance

• File monthly CT Sales and Use Tax, Form OS‑114
• Coordinate in budget development in collaboration with organizational leadership
• Support the annual financial statement audit, single audit and 990 tax filing with external CPA firm
• Provide documentation for annual 990 filing
• Implement auditor-recommended practices to ensure compliance with financial and corporate

standards

Payroll

• Work with employees and managers to collect and verify accurate timesheet data
• Ensure timely and accurate payroll processing using the Gusto payroll system, including wage

calculations, deductions, and compliance with company policies

• Maintain an accurate and up-to-date payroll database, including employee time-off records and benefits tracking
• Enter and update wage changes and other compensation adjustments as needed
• Onboard and offboard staff and ensure I-9 compliance
• Prepare and file annual 1099s

DESIRED QUALIFICATIONS

• Bachelor’s Degree in Finance, Accounting or Certification in Bookkeeping or comparable experience
• Proficiency with Quickbooks Online
• At least 1 year of experience providing bookkeeping services
• At least 1 year of non-profit experience
• Understanding of GAAP and applicability to a nonprofit setting
• Good communication skills