Scheduling and Administrative Support Assistant

We are a dynamic, progressive consumer advocacy organization seeking a seasoned full-time administrative professional with at least five years of professional office experience.

Tasks will include but are not limited to assisting the Executive Director by scheduling and setting appointments; triaging, delegating, and answering email; making travel arrangements; external correspondence, support with events, and other clerical tasks as the need arises. The position will also support the organization by preparing materials for presentations and meetings, as well as preparing and shipping various event materials, and maintaining and distributing advocacy and education documents for distribution to consumers; and any other tasks as the need arises.

Your primary responsibility will be providing the Executive Director with scheduling and office support in a very fast-paced environment. It is the scheduler’s responsibility to ensure that the executive's time is used efficiently; to be aware of the executive’s commitments at all times throughout the day; to open meetings in the various online apps used (i.e. Zoom, MS Teams); and that the executive is well prepared for all meetings.

Discretion, good judgement, and attention to detail are required. You will be corresponding on behalf of the Executive Director and scheduling on their behalf; you will be representing the E.D. in outward-facing transactions, and to that extent be the face of our organization.

Required skills and experience:

• Five or more years in a professional clerical/administrative role with references thereto;
• Proficiency and fluency in Microsoft Office, especially Teams, Outlook, Calendar, SharePoint, Word, and Excel;
• The ability to work independently and provide a detailed account of tasks performed during work periods, as well as the ability to integrate as part of a team
• The ability to organize and complete multiple assignments with precision and, frequently, quick turnaround;
• Residency in NYS;
• Professional demeanor and appearance.

The position is currently hybrid remote, so attendant discipline and time management skills are required. Your flexibility for remote/in office work is vital. The position may become fully office-based at any time in the future, or interim periods as needed. Staff may occasionally be required to travel or work in an office setting based on specific project needs. Experience with State and Federal Government and/or Agencies is a plus.

APPLICATION REQUIREMENTS:

• Resume
• Cover letter
• Two writing samples; these may be correspondence, expository, or academic in nature
• Three professional references
• Salary requirement

Email to forkas@utilityproject.org

REVIEW AND CONSIDERATION OF YOUR APPLICATION IS CONTINGENT UPON THE INCLUSION OF ALL FIVE ITEMS LISTED ABOVE

About the Public Utility Law Project (“PULP”): Founded in 1981, PULP is a 501(c)(3) nonprofit organization that advocates for universal service, affordability, and customer protections for New York State utility consumers. PULP offers people ways to get help and speak out about utility issues that affect them and their communities. PULP has a proud history of protecting, empowering, and representing New York’s low-income utility consumers.

PULP is committed to creating a diverse work environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Generous benefits package includes health, vision, and dental insurance; employer-paid SEP-IRA; paid time off.