Facilities & Grounds Assistant Manager

Pitney Meadows Community Farm

Facilities & Grounds Assistant Manager

223 West Ave, Saratoga Springs, NY 12866

(518) 290-0008

https://www.pitneymeadowscommunityfarm.org

Founded in 2016, Pitney Meadows Community Farm is a 166-acre preserved working farm in the heart of Saratoga Springs. Our mission is to grow food, community, and connection, and to educate about the natural world right here on our conserved farm in the heart of Saratoga Springs. Our accessible trails, farm stand, and volunteer and community engagement opportunities make the farm a vibrant, inclusive space for all to engage, learn, and grow together.

Our farm is alive with creativity and dedicated community engagement, offering a productive and joyful place for volunteers, employees, and visitors. As we continue to grow and develop new programs, we aim to create a dynamic, inclusive, and resilient community that thrives on a shared commitment to the well-being of our environment and each other.

Position Description:

The Facilities & Grounds Assistant Manager is responsible for the ongoing upkeep, preventative maintenance, and repair of the farm’s facilities, vehicles, and grounds. Working under the supervision of the Executive Director and in collaboration with the Farm Director and Community Gardens Manager, this role ensures that the farm remains functional, safe, and welcoming for all participants, staff and visitors. In addition to hands-on maintenance, the Facilities & Grounds Assistant Manager must provide clear communication, task tracking, and organizational systems so that the entire year-round team has access to property tools, keys, and facility information.

Responsibilities:

Facility Oversight & Compliance

• Ensure compliance with all local, state, and federal safety regulations (fire, health, building codes, agriculture)
• Oversee inspections, licensing, and certifications, keeping all documentation current and accessible.
• Prepare quarterly infrastructure and project reports for the Executive Director and Board of Directors.

Routine Maintenance

• Create and follow a preventative maintenance schedule (daily, weekly, monthly, seasonal).
• Alongside Groundskeeper & Maintenance Supervisor, perform routine checks and upkeep of plumbing, electrical, and agricultural systems.
• Alongside Groundskeeper & Maintenance Supervisor, conduct regular landscaping, grounds care, snow removal, and waste management.

Vehicle & Equipment Care

• Oversee the routine maintenance and repair of all farm vehicles, including the truck, van, tractors, mowers, plow, and golf carts.
• Communicate proactively with the Executive Director and program team regarding repair timelines and vehicle availability.
• Ensure that all vehicles relied upon seasonally are serviced by qualified mechanics each spring, reducing downtime and preserving in-house labor hours during the busy summer season.
• Maintain accurate up-to-date logs of all vehicle inspections, service, and repairs.
• Develop and implement preventative maintenance schedules for all other equipment on farm.

Shop, Tools, & Key Organization

• Maintain a clean, safe, and organized shop and storage system
• Ensure tools and equipment are labeled, inventoried, and accessible to the year-round team.
• Support farm team with similar systems needed in their operation.

Task Management & Communication

• Use a shared task management system (google sheets or asana) to record, update, and complete tasks.
• Communicate promptly with the team about maintenance issues, timelines, and resolutions.
• Ensure no tasks stall without explanation or an updated plan.

Management

• Supervise the Groundskeeper & Maintenance Supervisor
• Attend weekly staff meetings
• Attend monthly Buildings & Grounds committee meetings

Seasonal Responsibilities

• Winter (Dec-Feb) Complete a list of facility improvement tasks (deep cleaning, repairs, storage, etc).
• Spring (Mar-May) Prepare the farm for the season, including opening facilities, repairing systems, and supporting team programs. Some Saturdays may be required.
• Summer (Jun-Aug) Maintain facilities and respond quickly to daily needs; support programs and special events. Some Saturdays may be required.
• Fall (Sep-Nov) Winterize buildings and equipment, complete end-of-season maintenance, plan improvements, and plow/shovel/salt public spaces.

Qualifications:

• Experience in general maintenance and small engine repair.
• Proficiency in basic plumbing, electrical, carpentry, and groundskeeping.
• Strong organizational skills and ability to maintain systems others can access.
• Effective communicator with a collaborative approach.
• Ability to manage multiple priorities and meet deadlines.
• Understanding and interest in the mission of Pitney Meadows Community Farm, and ability to communicate that with visitors and supporters of the farm.

Benefits:

At Pitney Meadows Community Farm, we value the well-being and engagement of our team members. As part of our commitment to supporting a healthy and thriving workforce, we offer a comprehensive benefits package that includes:

Health and well-being:

• Access to individual health, dental, and vision coverage at a reduced rate, ensuring that our team members have the support they need to maintain their well-being.
• Access to the Adirondack Employee Assistance Program.

Seasonal and Farm:

• Enjoy the harvest of your hard work with a complimentary summer CSA share.
• Embrace the spirit of community and camaraderie by participating in farm events at no cost during your time-off. Whether it's educational workshops, community gatherings, or seasonal celebrations, we encourage our team members to be an integral part of the farm's vibrant activities.
• 25% discount at our Farm Stand.

Flexible Work Environment:

• Recognizing the importance of work-life balance, we offer a flexible work environment that accommodates the needs of our team members.

Work Environment:

The position is located in Saratoga Springs, NY.

Terms and Compensation:

This is a full-time, year-round role. 40 hours per week during peak season (May-October) with flexible scheduling available during slower seasons, provided tasks are completed on time. This position is a salaried role between $43,000-$45,000 BOE.

Application period: If you are interested in applying for the Facilities & Grounds Assistant Manager, please submit a cover letter and resume through our Gusto portal. Applications will be accepted and evaluated through March 30. Any questions regarding this position can be sent to the Brooke McConnell, Executive Director, at brooke.mcconnell@pitneymeadows.org

• *Pitney Meadows Community Farm (Pitney Meadows) maintains a policy of non-discrimination with all employees and applicants for employment. All aspects of employment are based on merit, competence, and qualifications. It is the policy of Pitney Meadows in recruiting, hiring, training, and promoting employees to select the best qualified individuals without regard to age, race, color, national origin, marital status, gender (including gender identity and transgender), religion, sexual orientation, military status, genetic information, disability, domestic violence victim status, familial status or any other characteristic protected by law.

Benefits:

At Pitney Meadows Community Farm, we value the well-being and engagement of our team members. As part of our commitment to supporting a healthy and thriving workforce, we offer a comprehensive benefits package that includes:

Health and well-being:

• Access to individual health, dental, and vision coverage at a reduced rate, ensuring that our team members have the support they need to maintain their well-being.
• Access to the Adirondack Employee Assistance Program.

Seasonal and Farm:

• Enjoy the harvest of your hard work with a complimentary summer CSA share.
• Embrace the spirit of community and camaraderie by participating in farm events at no cost during your time-off. Whether it's educational workshops, community gatherings, or seasonal celebrations, we encourage our team members to be an integral part of the farm's vibrant activities.
• 25% discount at our Farm Stand.

Flexible Work Environment:

• Recognizing the importance of work-life balance, we offer a flexible work environment that accommodates the needs of our team members.