Afterschool Program Coordinator

Schedule: Mon., Tues., Thurs. (3:00pm – 6:00pm); Wed., Fri. (12:00pm – 6:00pm);

Hours: Average 20 - 25 hours per week

Position Summary

Program Coordinator provides frontline leadership for the organization's afterschool program, serving as the primary point-of-contact for Program Staff and helping ensure a safe, welcoming, accountable, and well-organized environment for students and families. Working closely with organizational leadership, the Coordinator oversees daily staffing, staff performance, interns, student pickups, student supervision, family communication, enrollment support, and consistent implementation of organizational expectations.

Core Responsibilities

Staff Leadership & Accountability

• Directly supervise, support, and provide day-to-day guidance to Program Staff.
• Establish and reinforce expectations for attendance, punctuality, professionalism, communication, student supervision, and job performance.
• Provide coaching, feedback, and corrective action when expectations are not met; appropriately document and escalate significant concerns.
• Serve as a positive ambassador and model professionalism, accountability, and organizational values.

Scheduling & Program Operations

• Coordinate with the leadership to maintain staff schedules, program coverage, and appropriate staffing.
• Monitor attendance, call-outs, lateness, scheduling conflicts, and recurring staffing concerns.
• Maintain an active leadership presence during afterschool programming and supervise staff while monitoring student safety and engagement.
• Support daily program schedules, transitions, activities, attendance, arrival, dismissal, and special programming.
• Escalate matters when necessary.

Students, Families & Enrollment

• Pick up students and respond appropriately to operational, behavioral, safety, and staffing concerns
• Serve as an accessible and professional point of contact for students and parents/guardians regarding routine program needs and concerns.
• Develop positive relationships with students and families while maintaining appropriate professional boundaries.
• Support registration, enrollment, student onboarding, attendance, retention, and family communication.
• Help ensure students and families receive consistent, respectful, responsive, and welcoming service.

Culture, Safety & Compliance

• Foster a culture centered on respect, inclusion, accountability, professionalism, collaboration, and student development.
• Reinforce organizational policies, child-safety procedures, professional boundaries, emergency protocols, and incident-reporting expectations.
• Ensure required program and staffing documentation is completed accurately and promptly.
• Communicate emerging concerns to leadership before they become significant operational issues.
• Maintain confidentiality regarding students, families, employees, and organizational matters.

Leadership & Authority

The Coordinator is expected to function as a leader and supervisor, not solely as additional program staff. Within established organizational policies, the Coordinator may provide staff direction, adjust daily assignments, address routine performance concerns, enforce organizational expectations, resolve routine student/family concerns, and take appropriate immediate action to protect student safety. Significant disciplinary matters, termination decisions, serious incidents, major policy exceptions, legal/compliance concerns, and financial commitments should be escalated to the Executive Director or designated senior leadership.

Qualifications

• Experience in youth development, education, afterschool programming, recreation, or a related environment.
• Previous supervisory, team-lead, or management experience preferred.
• Strong leadership, communication, organization, problem-solving, and conflict-management skills.
• Ability to supervise staff while maintaining a safe and engaging student environment.
• Sound judgment and ability to determine when concerns require escalation.
• Commitment to creating a welcoming, student-centered, and accountable organizational culture.
• Ability to satisfy all applicable background-check, training, and program requirements.

Measures of Success

Success will be reflected through reliable staffing and program coverage; improved staff accountability and performance; consistent student supervision and safety; timely documentation and communication; positive student and family experiences; effective enrollment and retention support; and a professional, welcoming organizational culture.

Please Note: The HAUS operates in alignment with the academic calendar observed by its designated New York City charter school partners. During scheduled academic breaks and other periods when Haus programming is not in operation, applicable staff will not be scheduled or expected to work and will therefore not receive compensation for those periods. Some weeks may/will shift because of training hours, workshops, and field trips. There will be opportunities for the summer months but that is to be discussed separately and is not guaranteed.

TBD