Grants & Development Manager

ORGANIZATIONAL OVERVIEW:

Miami Music Project is a 501(c)(3) nonprofit organization that uses music as an instrument for social transformation, empowering childrento acquire valuesand achieve their full potential, positively affecting their society through the study and performance of music. Miami Music Project’s vision is to create opportunity and accessthrough music for those most in need,improve the qualityof life for children today and ultimately transform their lives, the lives of their families and their communities.

Emerging as a modelfor music education programs nationally, MiamiMusic Project offersfree of charge, after-school and summer programming to all students with no barriers to entry, regardless of race or economic status. As of today, Miami Music Project has reached thousands of children and youth across Miami-Dade County, becoming one of the largest socially transformative music initiatives in US.

POSITION SUMMARY:

The Grant & Development Manager will function as a capacity builder for the development team through grant seeking, writing, and reporting, management of the donor database and timely donor acknowledgments, helping prepare compelling reports for funders, and providing general support to the development department. The successful candidate will ensure all grant applications, development related materials and data meet the highest qualitystandards. They will report to the Directorof Development and workclosely with the Chief of Staff, ensuringthe collective successof all development efforts. Aidingin all fundraising and advancement matters, this position balances standard recurring tasks, unique one-time projects, and general administrative assistance. The successful candidate will invoke passion about helping achieve Miami Music Project’s mission of enabling under-resourced children reach their full potential.

RESPONSIBILITIES:

• Lead the preparation and development of foundation and corporate grant proposals including all external and internal outreachand planning requiredand the draftingof the narrative, budget, and accompanying materials,
• Post-award, ensure compliance with all administrative requirements, lead activities that see a grant through its full life cycle,including the execution of grant contracts, progress and finalreports, and regular communication with institutional funders,
• Maintain a grants calendar and manage all deadlines and workflows for LOIs, grant applications, and reports,including internal deadlines for collection of information from other staffensuring on-time submission and high rate of successful funding requests,
• Research and identifyfunding opportunities that are potentially a good fit for organization’s programs and strategic growth,
• Partner with programstaff and the senior management team to learnabout emerging needsand opportunities and to translate those into a strong written narrative,
• Remain the lead contact on Children’s Trust requests and reporting,
• Maintain the integrity of donor and stakeholder information in the DonorPerfect database by:
  • Processing all giftsinto the database, timely entering and updating of all donor and prospect information, including tracking grants, individual gifts, bequests, memorial gifts, corporate gifts, andsponsorships,
  • Acknowledgingall gifts and pledges to within one week’s receiptof gift and/or pledge,
  • Reconciling gifts on a monthlybasis with the Director of Operations,
• Assist in preparingcontent fundraising materialssuch as concept papers, information packets, and brochures, and collaborate with marketingto ensure consistent, fundraising-centric messagingfor all written and verbal communications,
• Provide administrative supportto the Director of Development, including with preparingand disseminating solicitation materials, assisting with scheduling, planning, and the attending of events and program visits,
• Other duties as assigned.

QUALIFICATIONS AND DESIRED SKILLS:

• Minimum of 4 years of successful grantwriting in non-profit organizations,
• Successful track recordin grant cultivation and in stewarding grant proposals throughthe entire grant application and submittal process,
• Excellent writing skills; ability to write for different audiences and versatility across multiple platforms (i.e., private, corporate, or government proposals/reports), passion for storytelling and ability to transform technical facts into broadly engaging, emotionally rooted, and informative narratives,
• Demonstrated ability to manage a portfolio of funders and achieve financialresults,
• Must be able to exercisesound judgment and prioritize whilemanaging multiple complextasks and maintain composure under demanding deadlines; flexible in approach and willing to adapt, when necessary,
• Ability to work with executive leadership, program staff,and finance to conceptualize and develop compelling, logical, and clear grant proposals, supporting materials and reports,
• Excellent attention to detail, strong project management skills, and abilityto work independently and collaboratively when required,
• Advanced proficiency in MS Officesoftware with an emphasis on Excel, Word, Acrobat,
• Demonstrated knowledge of online grants systems a plus (i.e. Grants.gov, SAM, Trust Central, Submittable), and working with fundraising databases (familiarity with DonorPerfect a plus),
• Strong time management and organizational skillswith ability to meet firm deadlines,
• Strong reporting and recordkeeping skills,including the abilityto synthesize quantifiable and qualitative data into clear language and charts,
• Excellent interpersonal skills and demonstrated ability to effectively communicate with individuals from diverse backgrounds, people of different races, ethnicities, ages, and sexual orientations in a multicultural environment committed to diversity, equity and inclusion,
• Background in music a plus but not required,
• Passionate about the mission and work of the Miami Music Project,
• Occasional off-hour and weekend travel and participation in events and meetings,
• Must be able to lift and move up to 50 lbs., and assist with movingequipment and materials pertinent to general operations.

TO APPLY:

Send your Resume & Cover Letter describing your desire and reason to join our team to: hiring@miamimusicproject.org

Use the words “Grant & Development Manager” in the subject line. Applications without Cover Letter will not be taken into consideration

Miami Music Projectis firmly committed to a policyof equal employment opportunity. We hire qualified applicants without regard to race,color, sex, religion, national origin or ancestry, age, marital or veteran / military status, disability, genetic information, sexual orientation, gender identity or expression, or any other legally protected status.

As permissible underapplicable law, applicants will be subjectto a pre-employment background checkand drug test after receiving a conditional offer of employment. The background check will investigate criminal background and other matters related to suitability for employment, particularly since Miami Music Project works with children.

Likewise, employment is contingent on receiving a negative test result for illegal drug use. Separate disclosure and consent forms will be provided prior to any background check or drug test.

Competitive benefit package: includes health insurance, PTO, retirement plan, and expense reimbursement.