Executive Assistant to the CEO

The U.S. Alcohol Policy Alliance (USAPA) is seeking a highly organized, proactive Executive Assistant to serve as a trusted partner to the CEO. This role provides high-level administrative and operational support in a fast-paced, mission-driven nonprofit focused on advancing evidence-based alcohol policy nationwide.

The ideal candidate is detail-oriented, discreet, tech-savvy, and comfortable managing board communications, executive scheduling, and special projects in a fully remote environment.

Key Responsibilities

• Manage and prioritize the CEO’s calendar, email, and meeting logistics
• Serve as liaison to the Board of Directors (schedule meetings, prepare/distribute board materials, take minutes) and member organizations across the country
• Prepare agendas, briefing materials, and presentations
• Coordinate travel and track follow-up action items
• Support expense reporting, donor database, donor acknowledgments, and digital file management
• Assist with fundraising, policy, and media research projects

Qualifications

• 3+ years supporting senior leadership (Executive Assistant or similar role)
• Experience in nonprofit, public health, advocacy, or mission-driven organizations preferred
• Strong proficiency in Google Workspace
• Familiarity with Constant Contact, Canva, donor databases, PayPal, Wix, or project management tools a plus
• Exceptional written communication, organization, and judgment
• Ability to work independently with high discretion

Working Conditions

• Fully remote with reliable internet required
• Availability during Pacific Time business hours
• If local (Portland, OR) occasional in-person meetings

About the U.S. Alcohol Policy Alliance (USAPA)

Founded in 2014, the U.S. Alcohol Policy Alliance is the national voice on alcohol policy, working to change the narrative around alcohol, advance evidence-based policymaking at all levels, and build a public health–driven movement grounded in science. The nonprofit, nonpartisan organization envisions a nation free from alcohol-related disease, death, and injury by translating alcohol policy research into practice. Learn more at www.AlcoholPolicy.org and follow USAPA on LinkedIn, X, Facebook, and Instagram.

Potential travel to conferences.

English required.