Assistant to the Chief Financial and Operating Officer

The Berkeley Carroll School is a Pre-K through grade 12 college preparatory school of approximately 1000 students located in the Park Slope section of New York City. Our vibrant intellectual community draws students from all over the city, admission to the school is competitive, and both our parents and students value achievement and community.

Berkeley Carroll is looking for an Assistant to the Chief Financial and Operating Officer (CFOO) to support business office operations. This is a full-time, 12-month position on campus. As a key member of the Business Office team, this position will play a critical role in providing administrative support to the CFOO. This role requires exceptional organizational skills, the utmost discretion, attention to detail, and an ability to work in a fast-paced school environment. This position reports directly to the CFOO.

Responsibilities:

• Manage a complex and ever-changing calendar of the CFOO
• Monitor and track incoming messages/requests, prioritizing critical information
• Manage and respond to appropriate outreaches on behalf of the CFOO
• Support CFOO with the creation of meeting agendas, materials, presentations, meeting minutes, and follow-up
• Arrange and confirm all meeting logistics including calendar invites, location scheduling, catering, technology etc.
• Organize and manage travel arrangements for student trips
• Bill for facility rentals and follow-up on receivables as needed
• Provide administrative support for contracts and agreements and certificates of insurance
• Reconcile school-wide credit card expenses, working closely with faculty and administrative personnel. Analyze credit card charges to confirm accuracy
• Manage MetroCard inventory and distribute cards as requested
• Assist with supply orders and purchasing for various departments of the school.
• Complete tax-exempt forms as requested
• Support business office banking needs such as bringing cash deposits to the bank, organizing petty cash disbursements, etc.
• Assist CFOO and other Business Office team members with projects and additional responsibilities as needed

Qualifications:

• Bachelor’s degree required
• Minimum 5-7 years experience in an assistant role, school experience preferred
• Strong knowledge of G-Suite including Google Drive and Microsoft Office including Word, Excel and PowerPoint; high degree of computer literacy and facility
• Excellent verbal and written communication skills
• Ability to be discreet and maintain confidential information
• Positive, proactive, and motivated approach to work and collaboration
• Strong time management and organizational skills
• Extraordinary attention to detail and commitment to excellence
• Self-motivation and the ability both to take initiative and to accept responsibility
• Team-player approach, with the ability to work collaboratively and flexibly with various constituencies of the school
• Ability to see projects through from beginning to end in a fast paced environment and competing priorities

Berkeley Carroll is committed to creating an environment that includes a diversity of perspectives and to cultivating an equitable, inclusive learning community in which everyone has the opportunity to experience a sense of belonging. Candidates with a demonstrated commitment to and experience with diversity, equity or inclusion work are especially encouraged to apply.

Salary and benefits are highly competitive and will be offered commensurate with experience and credentials. The salary range for this position is $75,000-$95,000. This full-time, in-person position begins as soon as possible.

Candidates should send a cover letter, resume with a list of references, and completed Berkeley Carroll Employment Application to the following people:

• Karen Benson, CFOO, kbenson@berkeleycarroll.org
• Betsy Goldfarb, Director of Human Resources, bgoldfarb@berkeleycarroll.org