Parish Administrator

Job Title: Church Administrator (Full Time)

Job Summary

St. Alban’s Episcopal Church seeks a highly organized and detail-oriented Church Administrator to serve as the primary point of contact for the parish and to assist with the administrative, financial, and operational functions of the church office. This position ensures a welcoming and professional environment while maintaining accurate records, supporting clergy and ministry leaders, managing financial processes, and ensuring compliance with diocesan, governmental, and audit requirements.

Key Responsibilities

Communication

• • Serve as the first point of contact for members, visitors, and vendors.
  • Answer and direct phone calls, emails, and mail correspondence.
  • Assist in preparing bulletins, reports, and other church documents.
  • Coordinate volunteers for church programs and events.
  • Maintain a welcoming and organized office environment.
  • Facilitate communication between clergy, staff, lay leadership, and congregation members.

Church Records and Reporting

• • Maintain official Church Registers (baptisms, confirmations, marriages, burials).
  • Maintain accurate membership records and parish directories.

Financial Administration and Compliance

• • Monitor and maintain contribution records in our database, ensuring proper fund designation and tax deductibility.
  • Collect, record, and reconcile weekly contributions.
  • Prepare and distribute contribution statements; respond to contribution-related inquiries.
  • Receive and process invoices; ensure proper approval and timely payment.
  • Collect and reconcile credit card receipts.
  • Assign appropriate budget coding for invoices and credit card transactions.
  • Assist with budget tracking and reporting.
  • Assist with bookkeeping and expense reporting.
  • Oversee stock-related transactions and maintain appropriate records.
  • Support endowment management tracking and documentation.
  • Assist with tax filings and ensure compliance with all applicable regulations.
  • Prepare documentation and records for annual audits.

Human Resources and Benefits Administration

• • Maintain employee information in Church Pension Group systems (employment status, pay, pension, and HR details).
  • Collect and review new employee and contractor paperwork.
  • Maintain confidential personnel files.

Office and Operations Management

• • Coordinate facility use, meetings, and parish events.
  • Assist in organizing weddings, funerals, special services, and outreach activities.
  • Coordinate volunteers for programs and events.
  • Ensure adherence to parish policies and confidentiality standards.

Qualifications and Skills

• • Bachelor’s degree or above preferred.
  • Strong organizational skills and attention to detail.
  • Experience in administrative management, bookkeeping, church, nonprofit or government operations.
  • Familiarity with database software (Realm experience preferred).
  • Ability to manage multiple priorities and meet deadlines.
  • Working knowledge of financial procedures, budgeting, and compliance requirements.
  • Excellent written and verbal communication skills.
  • Discretion in handling confidential and sensitive information.
  • Ability to work both independently and collaboratively.
  • A professional demeanor.
  • A commitment to serving the mission of the Church.

Working Conditions

• • Office-based position (full time).

How to Apply

Interested candidates should submit a resume and cover letter to:

bertiep@stalbansdc.org