Executive Assistant to President and CEO (part-time)

ABOUT US

We are seeking an Executive Assistant for a nonprofit organization focused on housing, community development, and global initiatives that help underserved families access safe housing, water, sanitation, and mobility solutions.

In addition to our nonprofit work, Shelter Equity manages a growing rental housing portfolio and works across housing development, property operations, and community-focused initiatives.

We are seeking a highly organized, dependable, and adaptable Part-Time Executive Assistant to directly support the President & CEO in both organizational and day-to-day operations.

This is not a rigid corporate environment. We are a small office with a laid-back and collaborative culture, and we value people who are humble, professional, organized, and willing to help wherever needed.

POSITION OVERVIEW

The Executive Assistant will serve as a key administrative and operational support role for the organization. This position requires strong office organization skills, professionalism, excellent written communication abilities, and the ability to manage multiple responsibilities and priorities effectively.

The ideal candidate is highly organized, detail-oriented, trustworthy, proactive, and comfortable interacting professionally with vendors, banking partners, board members, tenants, and community stakeholders.

RESPONSIBILITIES

• Manage office phone calls and serve as the primary point of contact for incoming office communications
• Manage calendar scheduling and meeting coordination for the President & CEO
• Coordinate travel arrangements and logistics
• Prepare correspondence, reports, presentations, and other written communications
• Maintain strong office organization systems, records, and follow-up processes
• Assist with board meeting preparation, agendas, materials, minutes, and follow-up items
• Support relationships and communications with banking and financial partners
• Assist with coordination related to real estate transactions and housing projects
• Help support management and operations related to the organization’s rental housing portfolio
• Organize files, systems, and operational workflows
• Track tasks, deadlines, and follow-up items across multiple projects
• Support donor, partner, and community communications
• Handle miscellaneous executive support and administrative responsibilities as needed

QUALIFICATIONS

• Strong office organization and administrative skills
• Excellent written and verbal communication skills
• Strong attention to detail and follow-through
• High level of professionalism and confidentiality
• Ability to multitask and prioritize effectively
• Comfortable working independently in a small office environment
• Strong technology skills including Google Workspace and Microsoft Office
• Previous executive assistant, administrative, nonprofit, property management, real estate, or operations experience preferred

COMPENSATION

• Part-time position
• Approximately 25 hours per week (in person)
• Compensation: $24.00 per hour
• Generous paid time off schedule
• Office closed for approximately two weeks during Christmas and New Year holidays
• Supportive and flexible small office environment

LOCATION

Position based in Franklin, Tennessee

TO APPLY

Please send:

• Resume
• Brief cover letter or introduction
• References (optional)

Include a short note telling us why this role interests you and why you believe you would be a strong fit for a mission-driven organization.

Generous paid time off

English proficiency