Membership and Events Manager

Membership and Events Manager

Reports to: Wikimedia NYC Executive Director

Time Commitment: Full time. The role will require evening and weekend work.

Start Date: October 5th, 2026

Location: Remote but must live in New York City

Compensation: $70,000 a year, healthcare benefits, and 401k plan

About Wikimedia New York City

Wikimedia NYC is a 501(c)(3) non-profit organization and local Wikimedia chapter that brings New York together to share in a richer and more representative free knowledge ecosystem. Wikimedia NYC is committed to building a Wikipedia, and the content it holds, as democratic and diverse as the New York City subway and to partnering with libraries, museums, organizations, and educational institutions that share our vision in providing access to free knowledge.

Job Description

The Events and Membership Manager position is a new role that will lead the ideation, curation, and execution of our events and member engagement strategies. In this role you will be joining a small but growing team. This position will oversee onboarding and community building for Wikimedia NYC members, and plan and execute events ranging from our monthly member gatherings and edit-a-thons to our annual flagship Wikipedia Day celebration.

Physical Demands - this position involves regular walking, standing. May occasionally involve stooping, kneeling, or crouching and lifting boxes up to 30 lbs.

Main responsibilities include:

1. Event Planning and Management: Develop and maintain the Wikimedia NYC events calendar, manage event partnerships, conceptualize training events; and track event outcomes. Plan, coordinate, and execute all aspects of virtual, hybrid, and in-person events.
2. Community building: Organize and support an intersectional community of Wikimedians and community leaders using on-Wikimedia communication channels, in-person events, email lists, Discord, Telegram, and other communication channels as needed.
3. Evaluation: Draft and manage event budgets, track key metrics, and conduct post-event debriefs and surveys.

Deliverables include:

• Manage day-to-day operations, production, and logistics for all events.
• Oversee event setup and breakdown, registration, run of shows, execution, and volunteer coordination.
• Source and negotiate contracts with venues, vendors, caterers, and audio visual teams.
• Develop and maintain the Wikimedia NYC annual events calendar.
• Create event pages on Wikipedia and external event registration sites.
• Work with the Wikimedia NYC team to support event promotion, social media campaigns, and press/media outreach.
• Coordinate events evaluation, including impact tracking and reporting.
• Research, steward, and support the management of relationships within the local Wikimedia community and broader free knowledge ecosystem.
• Design and execute onboarding journeys for new and existing members.
• Serve as the main point of contact for member questions, feedback, and community satisfaction.
• Maintain and update the membership management database/CRM.

Must haves:

• Demonstrates deep understanding, passion, and alignment with the mission of Wikimedia New York City and the free knowledge movement.
• Experience editing Wikimedia platforms like Wikipedia, Wikimedia Commons, Wikidata etc. and/or a deep desire and willingness to learn.
• High-level proficiency with G-Suite including Google Drive (Google Docs, Sheets, slides); Proficiency in Asana, Discord, Telegram, and CRM systems a plus.
• Event production experience, including a willingness to be directly involved in the logistics.
• Membership management experience, with a focus on community building.
• 3+ years of related experience in the nonprofit sector, social movements or the Wikimedia movement.
• Strong project management skills and a sharp attention to detail.
• Comfortable working remotely (outside of events and site visits) and managing multiple work streams.
• Positive attitude and tolerance of ambiguity when working with volunteers.
• Can communicate clearly with colleagues and external audiences.
• Ability to roll with the punches in an ever-shifting movement landscape.
• Must adhere to the Wikimedia Universal Code of Conduct.

To Apply: Please email a resume and cover letter, outlining how your skills, experience, and interests meet the qualifications of the position, to jobs@wikimedianyc.org with the subject line “Wikimedia NYC Membership and Events Manager Application.” Applications will be accepted on a rolling basis until Friday, August 28, 2026.

Wikimedia New York City is an Equal Opportunity Employer and committed to providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

• Health insurance benefits including vision and dental.
• 401k plan.
• Fringe benefits that reimburse for work related cell phone usage, internet costs, and transportation.

English - Fluent