Manager of Finance and Administration

Summary:

The Manager of Finance and Administration is responsible for managing the day-to-day functions in Finance, Human Resources, and Building Management. This role ensures organizational efficiency and effectiveness by developing streamlined systems, processes, and documentation that support a positive workplace culture. The Director also assists with the creation of internal policies, forms, and user guides.

Financial and Facility Management Functions

• Oversee daily banking operations and approve transactions
• Manage organization-wide purchasing
• Prepare monthly financial reports for distribution
• Administer annual service contracts and renewals
• Work with outside consultants on preparation and processing of annual audit, 990, form 5500, and insurance renewals
• Draft agency’s annual operating budget in collaboration with the Bookkeeper and Executive Director
• Support Executive Director in preparing the annual Allocations request
• Oversee grant applications in partnership with Grant Manager, developing program budgets for applications/reporting
• Coordinate external vendors for building maintenance and repairs

HR/Payroll Support Functions

• Perform internal customer service functions by answering staff requests and questions
• Administer online job postings, interviews, and hiring of new employees
• Onboard new hires, maintain personnel files, and facilitate offboarding processes
• Provide new staff orientation covering payroll/benefits and technology (network/equipment/phone)
• Enter, maintain, and process information in the payroll system and 403(b)system
• Monitor staff hours for 403(b) eligibility; assist staff with enrollment into defined contribution plan

Technology Support Functions

• Provide support for staff on systems and processes
• Act as liaison with third party vendor for installation and support of hardware/software, printer, and accessories
• Maintain technology inventory and support tracking spreadsheets
• Administer internal phone system and voicemail settings

Required Skills/Abilities

• Experience in nonprofit accounting, Microsoft Office, QuickBooks online
• Basic understanding of Generally Accepted Accounting Principles (GAAP)
• Exceptional organizational, communication, and interpersonal skills
• Excellent writing and documentation skills, with ability to adhere to deadlines
• Advanced problem solving and analytical skills
• Process oriented, focusing on accuracy and attention to detail
• High level of discretion in handling sensitive and confidential information
  • Ethics: Treats people with respect and maintains confidentiality; keeps commitments; inspires the trust of others; works with integrity and upholds organizational values

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Education and Experience

• Bachelor’s degree required
• Relevant experience in finance, operations, personnel, and systems management
• Minimum 3 years of non-profit work experience preferred

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Compensation and Benefits

• Salary: Commensurate with experience
• Benefits: 403(b), Paid Time-Off
• Health Insurance: Employer sponsored coverage