Chief Financial Officer

This is a rare opportunity to step into a planned CFO succession.

Position Summary

As part of this planned transition, AS/COA seeks a CFO to join its team. This senior management position reports directly to the COO (the former CFO). Working from the New York office, the CFO will work collaboratively with the COO in coordinating, managing, streamlining, and transitioning overall operations, including financial, personnel, human resources, information technology, building operations, and administrative functions for the organizations.

Responsibilities of the CFO position to be transitioned initially as part of this succession plan include:

Finance and Audit

• • Responsible for financial reporting for the Boards of Directors, Finance and Audit Committees, senior team, independent auditors, donors, and government grants.
  • Work in collaboration with the President /CEO and senior team in the development and creation of the annual, long-term, operating and capital plans and budgets.
  • Plan, oversee and coordinate day-to-day financial activities with the Finance team.
  • Responsible for monthly financial reporting, mid-year forecasts, year-end projections, cash flow projections, budget modifications, and all special reporting as required.
  • Collaborate closely with the Treasurer and Audit Committee Chair in coordinating committee meetings, preparing agendas, minutes, and all related information for committee meetings.
  • Manage banking relationships, and financing arrangements.
  • Work closely with investment advisors in their management of endowment and other investments.
  • Reconcile all investment activity for the endowment, special and reserve funds.
  • Reconcile all capital project activity.
  • Oversee the ongoing development, streamlining and implementation of all financial and accounting systems & controls, standards, and financial reporting.
  • Coordinate with the Director, Institutional Giving regarding restricted grant activity.
  • Ensure compliance and proper fiscal reporting measures for all restricted activity and governmental grants.
  • Work closely with auditors to implement recent changes, resolve audit matters, and coordinate the annual audit. Work with the Finance team in preparing audit schedules, financial statement drafts, footnotes, and related supporting schedules. Implement changes to financial statements as required due to changes in industry pronouncements and best practices.
  • Work with the tax accountants in preparing tax related schedules for Form 990, Form 990T and NYS CT-13 (Unrelated Business Income), Form CHAR 500 (Annual Filing for Charitable Organizations), and NYS Form 497. Identification of any unrelated business income tax issues and related due diligence with regards to all tax matters.

Responsibilities to be transitioned at a later date as part of this succession plan include:

Administration & Building Operations

• • Work closely with the President /CEO with respect to governance matters. Assist in preparing minutes of the Board of Directors meetings & coordinating materials for Board meetings in conjunction with the Chief of Staff.
  • Plan and coordinate capital improvement budgets/projects for the AS/COA’s 100+ year-old historic landmarked townhouse including major interior and exterior restoration projects, upgrades of related system services and required maintenance of the facilities.
  • Manage day-to-day administrative and support functions including building facilities, reception, maintenance, maintenance contracts, equipment leases, contract services, and finance arrangements.
  • Work closely with the DC and Miami offices in all matters including continuing office lease space renewals, upgrades, construction projects, capital improvements, equipment leases, etc.
  • Work closely with insurance brokers to manage the organization’s overall insurance risk and insurance requirements including property, general liability, umbrella, directors’ and officers’ liability, cyber, fine arts, etc.
  • Coordinate legal services for contracts, capital projects, governance, personnel-related, visa-related, office leases, etc. with various law firms, as necessary.

Personnel

• • Review, negotiate, and administer approved benefits plans, including health, dental, life, and AD&D.
  • Coordinate all administrative, financial and compliance matters with respect to the organization’s 401(k) retirement plan.
  • Maintain and update personnel policies and procedures manual, as necessary.
  • Coordinate visas for non-resident potential hires.

Information Technology (IT)

• • Work closely with the CIO and Director, IT, and IT governance team further improving operational efficiencies through new technologies, maintain and enforce the organizations operational and cyber security policies, procedures, IT structure, and operations.
  • Manage service agreements with the MSP and other IT-related contracts.
  • Negotiate financing arrangements and leases for new IT equipment.

Qualifications

The ideal candidate for this position is an accomplished financial executive who is operations-oriented, and a team player, with proven success in managing financial operations. The successful candidate will have at least 10 years of financial, IT and operating management experience in "best practice" organizations in the nonprofit, financial services, and/or audit side of an accounting firm. S/he will be a CPA or possess an MBA in Finance with a thorough knowledge of fund accounting.

The candidate will have demonstrated success developing and executing team-oriented action plans to achieve superior results. They will have a proven track record in driving change through the financial function and business units of a successful organization. Working knowledge of MIP Fund Accounting, strong interest in Latin America and the Western Hemisphere, and bilingual proficiency in Spanish is a plus.

This is a full-time position. Employees are currently working a hybrid schedule each week.

Spanish is a plus