Part Time Administrative Assistant

Cooperative Elementary School Seeks Part-Time Administrative Assistant (25 hrs/wk)

KapKa Cooperative School is seeking a warm, detail-oriented Administrative Assistant to support daily operations and serve as a key point of contact for students, staff, families, and visitors. The approximate start date is August 20, 2025, and work hours will follow the school calendar.

Who We Are

Our Mission Statement

Together we empower passionate learners and creative problem solvers, rooted in community, to build a more just and sustainable world.

Founded in 1989, KapKa Cooperative School is a small, cooperative elementary school in Seattle. We are an independent, non-profit, state-approved school and candidate member of the Northwest Association of Independent Schools. Located on the border of the Fremont and Phinney neighborhoods just one block from Woodland Park, we spend a good part of each day engaging with the natural world.

We believe children are curious and capable learners. At KapKa, teachers nurture a child’s abilities and passions using experiential, democratic, and anti-racist learning approaches. We believe education happens best in relationship with self and others. We aspire for children to become integral members of the school community, as well as the larger community beyond.

Our program balances intellectual, social, and emotional learning using a progressive and emergent curriculum. We foster creativity, compassion, collaboration, and curiosity, as well as an understanding of, and dedication to, social and ecological justice.

Parents are active participants at KapKa. They support learning inside and outside the classroom. Under the guidance of teachers and staff, they help create space for young learners to take compassionate, self-actualizing and courageous actions that grow the individual and the community.

For more information, visit our website at www.kapkaschool.org.

Please see our Mission and Values Statements to read about how we support children in their learning at KapKa.

Job Description

The Administrative Assistant (AA) provides support to KapKa’s Administrators, performing a variety of tasks to ensure the smooth day-to-day operations of the school and serving as a key point of contact for students, staff, families, and visitors.

The AA utilizes strong written, verbal, and interpersonal skills, and maintains professionalism and confidentiality when interacting with others. This individual consistently exercises good judgment in a variety of situations, is able to balance multiple competing priorities, and represents the school and community with professionalism, warmth, and enthusiasm. The ideal candidate is a highly organized, detail-oriented, team player who enjoys working with young children and collaborating in a mission-driven, community-oriented organization.

Position Details

• Supervisor: Head of School
• Classification: Part-time, non-exempt, hourly employee
• Hours: 7:45 am - 12:45 pm, Monday - Friday
• Work Calendar: Approximately August 20, 2025 - June 18, 2026, following the school calendar for holidays and breaks

Responsibilities

• Oversee front desk reception, answering phones, greeting visitors, and directing them to the appropriate staff
• Scan and send incoming mail to Business Operations Manager
• Manage registrations and attendance for childcare, enrichment classes, and summer programs, communicating with the Business Operations Manager for billing and providing staff with class lists
• Regularly inventory and replenish school and office supplies
• Support daily opening of the school building, verifying common areas are clean and set up for the day, as well as preparing coffee and hot water for tea
• Monitor and support students in the office, checking for symptoms of illness and providing minor first aid, etc. as needed
• Maintain and update Google calendars
• Manage daily attendance reporting and communication, as well as bi-annual reporting to teachers for reports
• Support administrators with general administrative support duties (form collection, printing, filing, data entry, organization, etc.)
• Other related duties as assigned

Qualifications & Skills

• Associate's Degree and minimum one (1) year of related experience (ideally in a school or non-profit organization) required
• Proficient use of Microsoft Office suite, Google Suite
• CPR/First Aid certified, or able to become certified soon after hire date
• Experience working with elementary-aged children
• Enthusiasm for working collaboratively and respectfully with families, students, and colleagues
• Strong communication and interpersonal skills
• Demonstrated discretion in handling confidential information and ability to work with tact and diplomacy
• Ability to prioritize, organize and manage multiple projects efficiently
• Attention to detail and accuracy

Physical Requirements

• Able to lift up to 35 pounds
• Can stand and sit for long periods of time
• Able to climb stairs, walk on uneven surfaces, and escort groups of students to and from classes both inside and outside of school buildings

Compensation and Benefits

• Hourly Pay Range of $25 - $28, commensurate with qualifications and experience
• Paid Time Off
• Participation in an Inclusive, Caring, and Justice-oriented Learning Community

To Apply

Please email your cover letter and resume to resumes@kapkaschool.org with “AA Position” in the subject line

• A cover letter, outlining interest in and qualifications for this position
• A current resume
• At least 2 professional references (we will inform candidates before contacting references)

Candidates with a complete application, and whose skills and experience match the job description, will be contacted by phone for an initial conversation and finalists will be invited to interview on campus. Job offer to the most successful candidate is contingent upon a successful passing of a criminal background check.

KapKa Cooperative School does not discriminate on the basis of race, color, religion, national or ethnic origin, disability, gender, gender identity, or sexual orientation. We value diversity and are actively seeking candidates who bring underrepresented identities and perspectives and who wish to find a community in which they will be welcomed and valued as their whole selves.