Executive Coordinator

The Executive Coordinator plays a critical role in supporting the Executive Director and ensuring the smooth, effective operation of the organization’s leadership functions. This position serves as a trusted partner to the Executive Director, providing high-level administrative, logistical, and coordination support while acting as a key connector across board members, community and amongst staff to ensure collaboration throughout all levels of the organization.

The Executive Coordinator connects to the mission of the WCFB by ensuring daily operations are aligned with the organization’s values and delivered with care and excellence. At WCFB we have a deep commitment to our customers’ and employees’ diverse experiences and backgrounds, guiding our work for a more equitable future. We are seeking a team member that represents our dedication to service, equity and inclusion, to join our team.

All positions at WCFB are expected to manage time effectively, engage with customers, volunteers and donors with compassion and support in-kind and financial resource development.

This is full-time position is non-exempt (eligible for overtime) and will be supervised by the Executive Director.

If you do not have the preferred knowledge, experience, or skills, please do not be discouraged from applying. We offer professional development, support, and on the job learning.

RESPONSIBILITIES

Executive Support – 40%

• Manage the Executive Director’s calendar, scheduling meetings, travel, and priorities with attention to detail, confidentiality, and mission impact
• Prepare meeting materials, agendas, briefing documents, and follow-up notes
• Anticipate needs and proactively problem-solve to keep leadership focused on community impact
• Ensure timely follow-up on tasks, deadlines, and requests for information

Board & Governance Support – 20%

• Coordinate board and committee meetings, including scheduling, agendas, materials, and minutes
• Serve as a point of contact between the Executive Director and board members as needed
• Support board onboarding, documentation, and compliance requirements

Organizational Coordination/Support – 20%

• Support cross-departmental communication and coordination on key projects and deadlines
• Track action items, deadlines, and deliverables from team meetings
• Assist with internal systems, documentation, and process improvement
• Support operations as needed

External Communication & Administration – 20%

• Serve as a welcoming and professional point of contact for external partners, funders, and community members
• Draft and edit correspondence, reports, and communications as needed
• Support special projects, events, and initiatives led by the Executive Director
• Maintain confidential records and uphold the highest level of discretion

QUALIFICATIONS

• Anti-Racism and Pro-Blackness Commitment: You have an understanding of systemic racism, a commitment to anti-racism and pro-Blackness, and lived and/or professional experience that will contribute to White Center Food Bank’s anti-racism work.
• Detail Oriented: You can work on multiple projects at once with a high level of attention to follow-through and details. You enjoy logistics and administrative work as a way to support our impact.
• Collaborative and Relationship Steward: You build and maintain collaborative and mutually beneficial relationships with staff team, customers, community & business partners, funders, and board members towards achieving common goals.
• Initiative and Self-Management: You take independent action for planning, leading, and implementing your work.
• Growth Mindset and Grace: You remain adaptable and flexible amid change. You are comfortable with making mistakes and learning from them and extend the same grace to your colleagues.
• Reimagine and Rebuild: You are eager to reimagine systems and create ones that are human-centered and rooted in equity. You challenge “history and habit” through active listening and self-awareness.
• Communication: You are a direct and clear communicator that holds space for reflection, listening, and tough conversations. You are comfortable naming your feelings, providing feedback, and engaging in conflict and accountability conversations.
• Technology and Data: You have a willingness and ability to learn new technology and interest in working with program data.

PREFERRED KNOWLEDGE AND SKILLS

• Valid Washington State Driver’s License
• Ability to work nights and weekends
• High School diploma or equivalent
• Preference for those that are bi-lingual in one of the following: Cambodian/Khmer, Samali, Tigrinya, Amharic, Chinese, or French.
• 2 to 4 years of related professional-level experience in office/executive management, nonprofit setting a plus
• Preference for those that have previous experience in food access, whether professional or lived
• Experience with one or more of the following software platforms:
• Microsoft Office
• Google Suite
• Quickbooks Online

PHYSICAL ACTIVITIES AND DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Working at a computer for long periods of time
• Sitting, standing, bending, reaching, pulling / pushing, kneeling, twisting, grasping, and walking
• Ability to work weekends or evenings on occasion
• Occasional moving, transporting, and positioning of items weighing at least 25 lbs

COMPENSATION AND BENEFITS

• Salary range is $31.00 to $35.00 per hour, depending on experience
• 100% Medical / Dental coverage for employee
• 3% Employer matched simple IRA plan after a year of service
• Generous paid vacation, holidays and sick leave
• Paid four-week sabbatical after five years of service and every five years after

TO APPLY: No phone or email inquiries please. Submit resume and cover letter to Carmen Smith, Executive Director, to hr@whitecenterfoodbank.org with “Executive Coordinator” in the subject line. Priority deadline to apply is 2/23/26.

WCFB is an Equal Opportunity Employer, which includes LGBTQ+, protected veterans and people of color.

• 100% Medical / Dental coverage for employee
• 3% Employer matched simple IRA plan after a year of service
• Generous paid vacation, holidays and sick leave
• Paid four-week sabbatical after five years of service and every five years after

Preference for those that are bi-lingual in one of the following: Cambodian/Khmer, Samali, Tigrinya, Amharic, Chinese, or French.