Facilities Coordinator

The Facility Coordinator is responsible for assisting the Sr. Director of Facilities & Construction Management (Sr. DFCM) in the day-to-day oversight and management of The Children’s Inn facilities.

Key Responsibilities:

• Repairs, maintains, and installs typical office and residential furniture and kitchen appliances. Purchases supplies to support maintenance and repairs.
• Support the Sr. DFCM with oversight and management of preventative maintenance programs for all building systems, including scheduling routine inspections, repairs, and compliance testing to ensure optimal performance and equipment longevity.
• Assist the Sr. DFCM prepare reports on facility status, maintenance activities, facility improvements for review by The Inn’s leadership team.
• Coordinate with NIH personnel for maintenance requests, security protocols, emergency responses, and any required reporting or approvals. Reviews work requests, prepares work orders, maintains supporting documentation and histories.
• Assist the Sr. DFCM in managing in-house hired contractors and vendors performing general maintenance, janitorial, landscaping and repair services.
• Conduct regular building inspections to identify potential maintenance needs, safety concerns, and cleaning/sanitization needs.
• Work with Program & Services team to identify areas of improvement to maintain a positive guest experience.
• Maintain inventory of facility equipment, appliances, supplies and furniture.
• Serve as the liaison between The Children’s Inn, NIH personnel, and vendors during planned maintenance activities.
• Work with Sr. DFCM to establish and manage facility-related contracts with outside vendors and service providers. Ensure quality and completion of work.
• Support space planning activities including, minor alterations, furniture and event setups to support Inn activities.
• Assist the Sr. DFCM in coordinating planned construction activities including building renovations, alterations, and improvements.
• Provide oversight and management of the property and grounds including the Playground, Sport Court, Courtyard, Terraces and Patios.
• Other duties as assigned.

Guest Relations:

• Promote a homelike environment of support and understanding for residents of the Inn.
• Become familiar with all Inn rules, policies and services as they relate to the families residing at The Children’s Inn.
• Professionally represent the values and mission of The Children’s Inn at all times and internalize the philosophy that the Inn’s families come first.
• Meet reasonable needs of Inn residents and guests.

Qualifications:

Education:

High School diploma required; college coursework preferred.

Experience:

Minimum three (3) years’ experience in “hands on” facility-related work and project management.

Skills/Traits:

Must demonstrate a commitment to quality workmanship, good problem-solving skills, decision making, attention to detail, and excellent organizational skills. Follow-through on assigned projects and thorough reporting required.Professional oral and written communication skills are required. Must have good skills in basic computer functions, including email, Microsoft Office (Word; Excel). Must have ability to work in a fast-changing, service-driven environment. Position requires ability to use basic hand and power tools, to work on ladders up to 6’-8’ above the floor, and the ability to lift 50 lbs. Must have a clean driving record to be trained to drive The Inn’s vehicle.

Schedule:

This is an hourly position totaling approximately 40 hours per week during per-determined business hours to be arranged with supervisor.Additional coverage may be required in the evening or on a weekend in the event of an emergency, inclement weather, or a during a special event.

The Children’s Inn offers a collegial work environment with exciting opportunities for professional growth, and generous benefits, including 19.5 days’ vacation leave during years 0-5 and 26 days for years 6 or more, 13 days per year of sick and safe leave, 16 hours of mental health leave each July 1st (prorated during first year of employment), 16 hours of personal leave each year (prorated during first year of employment), holiday leave, 6 weeks (paid) parental leave (after 1 year of work) and 32 hours of employee volunteer leave per fiscal year. Day 1 benefits include health, dental, and vision benefits. The Children’s Inn offers a 401(k) plan with up to 10% employer contribution and match available.