Program Coordinator

Job Title: Programs Coordinator

Reports to: Executive Director

Compensation:

Hours/Status: 40 hours/week, non-exempt

Benefits: 8 paid holidays per year; 6 PTO hours accrued per pay period; $50/month transportation stipend; 100% employer-paid medical, dental, and vision benefits; two paid floating holidays per year; unlimited unpaid time off

Work Location: Hybrid work schedule that includes a minimum of two weekdays in person in the downtown Seattle office. Occasional additional days/evenings/weekends in person depending on event needs

About the Seattle Architecture Foundation

The Seattle Architecture Foundation (SAF) is a 501(c)(3) nonprofit organization, founded in 1982. It is our mission to enhance the public’s awareness of and engagement with the built environment through educational programs and collaborations with community partners. We envision a public that understands the important role the city’s built environment plays in the lives of residents and visitors and is empowered to engage with and improve our beautiful city.

We are a staff of three supported by 20+ engaged board members from the Architecture, Engineering, and Construction (AEC) industry and 50+ dedicated volunteers from diverse backgrounds. Our programming mix includes architectural walking tours, youth and family workshops, lectures, and architectural model exhibits. Our audience includes AEC industry professionals, students, and members of the general public with an interest in architecture and design. We currently share an office space with DCI Engineers in Westlake.

About the Role

We are seeking a Programs Coordinator to support our operations across programs, marketing, fundraising, and general office needs. The person in this role must be detailed-oriented, skilled in managing multiple responsibilities, and able to work independently. As SAF is a small organization with a limited staff, the person in this role will be actively engaged in multiple areas of our work. This is an ideal opportunity for someone interested in building their career in nonprofits.

Primary Responsibilities

Administration & Development (40%):

• • Assist with tracking donations, corporate support, and programming funds, which includes issuing invoices, entering donations into eTapestry database, tracking cash and check revenue, and securing payments on open invoices
  • Assist the Executive Director and the Board of Directors with coordinating the annual fundraising campaign
  • Support fundraising efforts by seeking grant opportunities and assisting with the grant application and reporting process as directed by the Executive Director
  • Support donor recognition by sending acknowledgement letters, creating quarterly donor updates, and recognizing donors on marketing materials, the website, and at events
  • Coordinate membership renewals
  • Assist with monthly board meetings by taking minutes and providing general meeting support
  • Process incoming mail, respond to general inquiry emails, and answer phone calls
  • Maintain organizational records and oversee general office/administrative functions

Programs Support (30%):

• • Coordinate event and program ticket sales using Boldtype Tickets, managing RSVPs, ticket inventories, and communications with program attendees
  • Send weekly tour reminders to volunteers and provide tour guides with attendee lists
  • Assist with finding tour guide replacements in cases of illness or emergencies
  • Assist with developing and editing tour scripts and help to determine new tour offerings
  • Provide volunteers with scripts, laminated photos, QR codes, voice amplifiers, buildings access, etc., and maintain the tour archives
  • Coordinate volunteer/intern recruitment and assist with training, oversight, and appreciation events as needed
  • Support the SAF Program Manager with broad programming and committee oversight functions
  • Provide event support, as needed, to execute a range of events and community programs such as public exhibitions, workshops, community events, and all educational programs
  • Facilitate partnerships with individuals and organizations to promote SAF’s work and mission in the broader Seattle community

Communications & Marketing (30%)

• • Coordinate all communications and marketing efforts to promote SAF programs
  • Make regular social media posts (Instagram, Facebook, LinkedIn)
  • Draft and send bi-monthly newsletters using MailChimp
  • As needed, send targeted emails and add events to relevant local event calendars
  • Create and edit posts for the SAF website and maintain website content as needed

This job description summarizes the primary duties and responsibilities of this role. Employees must maintain a high degree of flexibility in our rapidly changing environment and, as such, may be required to perform additional duties beyond the scope described here from time to time.

Benefits: 8 paid holidays per year; 6 PTO hours accrued per pay period (18 days per year); $50/month transportation stipend; 100% employer-paid medical benefits; two paid floating holidays per year; unpaid time off as approved.

Proficiency with information technology systems and data bases.