Executive Assistant, Youth Eastside Services

About Us

Join Youth Eastside Services (YES). In this unique executive assistant role supporting several functions, you will help to make our non-profit mission of providing life-saving mental health counseling and substance use treatment to all youth in our region, from birth to age 22, regardless of their ability to pay possible. For more information about our organization, please visit our website at YouthEastsideServices.org.

Position Summary

The Executive Assistant provides high-quality administrative, logistical, and operational support to the Executive Leadership Team (50%) (primarily CEO, COO, and Chief of Staff) and Board of Trustees (25%), as well as some Human Resources, Facilities and some special project support. This role ensures smooth daily operations and helps maintain an organized, responsive, and confidential administrative environment. The ideal candidate is detail oriented, service focused, highly organized, an effective project manager, and able to communicate well orally and in writing with internal staff, board members, and external vendors, as well as identify areas of need and propose solutions.

About You

As an experienced and enthusiastic executive assistant, you:

• Enjoy project planning and tools that support busy executives
• Thrive on anticipating and delivering administrative supports and solutions in different program areas
• Embrace the bigger picture in the work that you do, understanding and supporting strategic initiatives and deployment of new systems, operating procedures and approaches
• Love getting to know diverse people in the organization and among our Board of Trustees
• Get excited about making buildings and facilities user-friendly and warm spaces for employees and stewarding our capital assets
• Like providing meticulous administrative care for several areas of CEO financial stewardship

Key Responsibilities

Executive Support for Executive Leadership Team

• Provide scheduling, calendar coordination, and meeting logistics for the CEO and COO
• Draft, proofread, and format other communications including email, reports, presentations, and other documents as needed for the CEO and COO
• Coordinate internal schedules, meetings and meeting agendas and notes for the executive leadership team and other organization wide meetings
• Provide administrative support for HR processes including personnel file maintenance and/or HRIS data entry, recruitment logistics and communication, onboarding coordination, and updates to Employee Policies & Procedures
• In consultation with the Chief of Staff, plan and execute events for staff gatherings, trainings, and culture building activities
• Maintain organized digital and physical filing systems and databases, ensuring easy access to key documents and records

Administrative Support for Facilities

• Maintain up-to-date vendor contracts and contacts; research new vendors and pricing
• Coordinate ongoing facility maintenance at Bellevue facility
• Lead supply room organization and maintenance
• Coordinate supply ordering with other administrative staff
• Serve on Safety Team on behalf of Executive Leadership Team
• Coordinate with other YES facilities’ management/managers
• Serve as go-to point of contact for staff facilities needs in Bellevue facility

Administrative Support for Board of Trustees

• Provide scheduling, calendar coordination, meeting logistics, and meeting minutes for the 30-person Board of Trustees.Maintain online portal for key documents. Support occasional needs of Board members in conjunction with their volunteer roles.
• Preparation of Board and Committee meeting packets.
• Provide logistical support during Board meetings, retreats, or special events (e.g., room setup, food ordering, vendor selection, technology, minutes).

Special Event and Project Support

• Develop agendas and plans for special events and projects with occasional support to other teams

Competencies & Qualifications

• Minimum of 10 years of executive administrative experience, preferably with a nonprofit organization at least $5M in size
• Experience supporting a nonprofit Board of Directors, CEO and executive level management
• Strong verbal/interpersonal skills, and confidence to deal with staff, board members, and vendors of all levels
• Experience with nonprofit administration compliance requirements
• Positive outlook, can-do approach
• Demonstrated commitment to diversity, equity, and inclusion
• Excellent written communication abilities with and without use of AI
• Adaptability in a fast paced, mission driven environment with frequent interruptions
• Proficiency with Microsoft Office, especially Outlook mail and calendars, Word, Excel, PowerPoint, Teams, SharePoint, and OneDrive, and comfort learning HRIS and other systems. Expertise in newer Teams tools such as Copilot, Bookings, Planner, Approvals, productivity applications. Canva or other design tool experience a bonus.

Salary: $76,000 - $80,000 + benefits

Reports to: CEO with dotted line to Chief of Staff/Director of Human Resources

Organization Type: Nonprofit Behavioral Health (~100 employees)

Status: Full-Time, Non-Exempt

YES Benefits

At YES, we value our employees and offer a comprehensive benefits package to support health, financial well-being, and work-life balance. YES provides:

• • Generous Paid Time Off including separate pools of vacation, personal days, sick time, and paid holidays
  • Comprehensive Healthcare
  • Dental and Vision Coverage
  • Tax-Deferred Annuity (TDA
  • 401(k) Retirement Plan
  • Free parking
  • Life + Accidental Death and Dismemberment Insurance
  • Short and Long-Term disability coverage.
  • Employee Assistance Plan

To Apply

Please send a cover letter and resume to hr@youtheastsideservices.org. All documents should be in PDF format and include last name of applicant.

This position remains open until filled. YES seeks to fill this position by June 1, 2026, with priority review of early applicants by May 1, 2026. YES is committed to diversity; LGBTQ+ individuals and BIPOC individuals are encouraged to apply. YES is an equal opportunity employer.