Program Operations Associate

Job Summary:

The Program Operations Associate will support the Blue Resilience Initiative (BRI) and other team members in collaborating with a diverse network of domestic and international partners to support nature-based solutions and coastal habitat restoration around the world.

The Program Operations Associate’s job responsibilities will include general operations, knowledge management, fundraising support, travel and event logistics, and monitoring and evaluation. In addition, this position will support efforts to foster greater diversity, equity and inclusion in the design and execution of all TOF programs.

The Program Operations Associate will report to the head of the Blue Resilience Initiative.

Duties/Responsibilities:

Specific duties of this position at the full performance level include:

• Ensure all programmatic information and documentation is properly tracked in appropriate internal knowledge management systems including Google Drive and Salesforce.
• Organize, maintain, and help curate BRI multimedia content, including photography and video files.
• Manage monitoring and evaluation systems for BRI including the collection, aggregation, and analysis of impact data.
• Assist the Program Officer in ensuring all funder requirements are met and internal procedures are followed for program implementation, fundraising, and financial management.
• Assist in organizing workflows, preparing budgets, budget notes, and other supporting documents for grant proposal submissions.
• Review financial statements to identify potential issues and make any necessary corrections.
• Maintain BRI’s fundraising pipeline in Salesforce.
• Support the implementation of various programmatic activities, including coordinating meetings and workshops, managing logistics, and procuring supplies and equipment.
• Support the management of a network of contractors and grantees, including ensuring all agreement paperwork is properly cataloged and third parties complete all programmatic work according to the terms of their agreements.
• Assist the Program Officer with the development of quarterly program reports for TOF’s Board of Directors.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Demonstrated ability to manage detail-oriented workstreams, for example: working on simultaneous projects with agility; prioritizing tasks in coordination with supervisor; handling projects at multiple and varied stages; or producing paperwork or technical filings without error.
• Demonstrated ability for excellent time management to meet deadlines and prioritize tasks.
• Strong verbal and written communication skills, for example: compiling meeting notes and broad syntheses; communicating with a diverse network of partners; or, supporting program/project reporting.
• Ability to quickly explore and provide recommendations on solutions to complex operations issues that may arise.
• Excellent English verbal and written communications skills; Spanish communication skills a plus.
• Proficiency with Microsoft Office Suite and Google Suite required; experience with Salesforce and Asana a plus.
• Familiarity with ocean science or ocean science organizations a plus.

Education:

Bachelor’s degree or equivalent level of education in business or nonprofit administration, operations management, computer science, or financial management (preferred academic majors). At least three years of work experience in a related field may be substituted.

Location:

Remote (with the option to work from the DC office if preferred)

Travel and Events Outside of Standard Working Hours:

Travel up to 10% of the year may be required to domestic and international destinations. Travel may include trainings, conferences, and other position-related events and meetings. Some travel may coincide with weekends or holidays.

Supervisory Responsibilities:

None

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds with or without accommodations.

Salary Range: $55,000-$65,000

Applicants must be authorized to work in the U.S.

Commitment to Diversity, Equity and Inclusion:

The Ocean Foundation is an equal opportunity employer and is committed to providing equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We encourage applicants who may not meet all the requirements to apply. We value diverse perspectives and believe in considering a range of experiences for our team.

Health benefits and 401(k) plan

Excellent English verbal and written communications skills; Spanish communication skills a plus.