Operations and Programs Coordinator

FCG is seeking an Operations and Programs Coordinator to support the organization and its eight fiscally-sponsored projects in day-to-day grants management, human resources, finance, and administrative functions.

Primary Responsibilities

Project Communication & Support:

• • Serve as the central point of contact for all fiscal sponsorship projects, managing communication via email, Zoom, and phone calls.
  • Foster ongoing, responsive communication with project leaders, promptly addressing their needs for organizational materials or other support in line with fiscal sponsorship agreements.
  • Act as a liaison between projects and FCG executive and operations staff, coordinating communication and meetings between parties appropriately.

Program Management:

• • Track and communicate grant deadlines to fiscally sponsored projects.
  • Support the submissions of grants and reports on behalf of fiscal sponsorship projects; process gifts and initiate acknowledgment and pledge letters.
  • Track project milestones and ensure adherence to organizational guidelines.
  • Collaborate with organizational staff to develop and implement policies and procedures for fiscally sponsored projects and organizations.

Human Resources and Financial Management

• • Assist the financial and operations coordinator with human resources functions, including onboarding, offboarding and benefits management.
  • Assist with bookkeeping, record keeping, and accounts reconciliation.
  • Assist with assessing employee satisfaction and benefits programs.
  • Serve as primary staff point-of-contact for organizational human resources needs and questions, including managing the enrollment process. Create and distribute staff communications, such as newsletters and training sessions, about benefits programs and organizational news.

Administration and Executive Support

• • Maintain calendars and agendas and coordinate scheduling for Executive Team members.
  • Assist with internal event planning, including coordination of board of directors meetings and staff convenings

Experience and qualifications

Minimum 4-5 years of professional work experience in office management, development, grants management, bookkeeping or equivalent positions with similar responsibilities. Equivalent volunteer experience will be considered.

Experience working in nonprofits is preferred; experience working with comprehensive fiscal sponsorship or nonprofit financial management and accounting is a plus.

Experience using Microsoft Office and G Suite applications is required; QuickBooks and Excel proficiency strongly preferred.

Ability to meet deadlines, strong organizational skills, and close attention to detail.

Excellent written and verbal communication skills.

Basic knowledge of, familiarity with and support of the organization’s primary mission priorities and work areas.

Position Details

This is a part-time, non-exempt position with an expectation of 25-30 hours per week and flexible 9-5 work scheduling.

The work environment is hybrid; the ideal candidate will be based in Washington, DC and able to work in the office 1-2 days a week, as well as attend periodic in-person meetings and events.

Benefits include: employer-paid health, dental, vision; 401(k) with 5% employer contribution; Health Care FSA and Dependent Care FSA; generous vacation and personal leave; annual professional development budget; phone stipend; and flexible work hours.