Film Outreach and Events Manager

Type of position: Temporary, project-based, up to 40 hrs/week, hourly employee

Start date: Flexible between January 1 - February 28, 2026 (February 1st is ideal)

End date: July 31, 2026 (commitment required; extension or new part time role may be offered if sufficient funding is secured)

Location: Remote or hybrid with some travel. San Francisco Bay Area, Northeast metropolitan area (e.g. NYC, NJ, Boston, DC) or Los Angeles area preferred

Salary range: $40-50/hour DOE

To apply: https://docs.google.com/forms/d/e/1FAIpQLSfAxsb8PRsZJKu0jpSvM0c4dQYSkRjlxufUzzIHj5ysxAATRw/viewform?usp=header

POSITION DESCRIPTION

Reel Medicine Media is seeking a new teammate with a passion for doing good and an interest in improving end-of-life medical care. We are a high energy, goal-oriented, and results-driven team. We value diversity and strive to bring together a range of talents to work toward our common goals.

The Film Outreach & Events Manager will play a key role on a team executing a national screening tour with associated impact and educational programming for the feature documentary film The Chaplain & The Doctor. The role will report to the campaign producer and collaborate with Reel Medicine Media’s’s chief creative officer, administrative/program associate and executive director as well as other campaign consultants (e.g. PR, evaluation) as needed.

The ideal candidate holds a bachelor's degree and has 3+ years of experience in film promotion, distribution and/or impact producing, project administration and management, program and partner relations, PR and communications, fundraising, events management and/or executive or administrative support. Meticulous organizational skills, effective communication, strong writing skills, flexibility, and a willingness to roll up one's sleeves in a startup environment will be keys to success in this role. Interest or experience in end-of-life issues, medical and healthcare education, storytelling and documentary film is desired.

Primary responsibilities will include:

• Collaborating with team to create/refine outreach materials and processes
• Researching and identifying new leads and opportunities for screenings and ancillary events; tracking and routing any prospective funding, distribution, or press-related leads to other team members
• Outreach to prospective partners for screening and ancillary events/programs
• Negotiation, communication and coordination with prospective and confirmed partners
• Detailed event management/coordination for both in-person and some virtual events, which will include some domestic travel (during main tour dates of April through June, 2026)
• Management of overall event plans/logistics in collaboration with the rest of the campaign team
• Promotional activities and support (e.g. social media, paid advertising, distribution of marketing materials to partners, coordinating with PR/press, documentation)
• Event management activities such as confirming logistics and run-of-show plans; communication/coordination with all parties (e.g. venues, partners, volunteers, and any speakers); coordinating tech details/deliverables with venues; data tracking and documentation
• For any events where you are not the on-site event manager, smooth hand-off of logistics to the person playing that role
• “Handling”/support of chief creative officer, ensuring a smooth and rewarding tour experience for her (travel related research/logistics/support, meal/hospitality planning, and clear daily schedules/communication/action items, especially for event days)
• Expense tracking, invoicing in coordination with administrative team
• In progress and summary reporting of audience, sales, and donations data / coordination with any campaign evaluator(s)
• Collaborating on fundraising efforts as needed including providing tour content and data for funding proposals and reports
• Collaborating with the team to iterate on our approach and strategize subsequent phases of the film’s distribution campaign (e.g. virtual and hosted events, streaming, educational, broadcast)
• Occasional back-up administrative support (scheduling, communications/marketing, file and database management, supporting/coordinating fundraising efforts such as grant applications, crowd funding campaigns and grant reports)
• Other responsibilities as requested

Required qualities, skills and experience:

• Minimum 3 years professional experience in a relevant role (film campaign/impact producing, project administration and management, program and partner relations, PR and communications, fundraising, events management and/or executive or administrative support)
• At least some professional experience with event planning, management, or support
• At least some professional experience with external communications (e.g. social media, marketing, newsletters, or donor relations)
• Strong verbal and written communication skills
• Strong “people skills”: friendly, great listener, empathetic, self-aware, direct and diplomatic, supportive
• Strong attention to detail and project management skills (ability to prioritize, track and execute on a variety of tasks)
• Comfortable working with, summarizing, and presenting data (e.g. audience and financial)
• Some experience using Salesforce (or comparable CRM tool) for lead tracking
• Some experience using Asana (or comparable project management tool) for project/task management
• An entrepreneurial, flexible mindset; adaptability
• Ability to thrive in a fast paced, variable, interactive environment
• Bonus: Experience with/demonstrated interest in the themes of The Chaplain & The Doctor (healthcare, racial equity, spirituality, end of life care)
• Bonus: Experience with virtual event management and/or managing events on the back-end of virtual event platform(s)

ORGANIZATION DESCRIPTION

Reel Medicine Media is a small non-profit organization whose mission is to humanize end-of-life care through the power of storytelling. Founded by ICU/Palliative Care doctor Jessica Zitter, Reel Medicine Media has three primary programmatic areas: producing documentary film and media campaigns, developing educational programs for physicians, and delivering thought leadership through speaking engagements. reelmedicinemedia.org

TO APPLY

Complete an online Application Form and upload your cover letter and résumé. (If you do not have a Google Account, send an email to jobs@reelmedicinemedia.org with the subject line “Application for Film Campaign Outreach & Events Manager Position” to receive an analog application form.)